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Posts tagged "Microsoft"

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Your Microsoft Teams calls are finally getting this essential security boost
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Protecting your Microsoft Teams calls and messages will soon be easier than ever thanks to a new update coming to the service.

After months of planning, Microsoft has revealed that end-to-end encryption (E2EE) is finally set to launch for its video conferencing software soon.

This should make it harder for outside forces such as hackers or fraudsters to gain access to Microsoft Teams and the chats within, hopefully keeping private or valuable information being discussed safe.

Teams security

According to an entry in the Microsoft 365 roadmap, full E2EE will be coming to Teams calling by March 2022.

“End-to-end encryption is the encryption of information at its origin and decryption at its intended destination without the ability for intermediate nodes to decrypt,” the company noted. 

“End-to-end encryption would be an optional mode of real-time media collaboration where one-to-one Teams calls between two parties would be end-to-end encrypted.”

The update is classified as general availability, meaning it should be on offer to all Microsoft Teams users across desktop and mobile – including both Android and iOS.

Microsoft revealed back in October 2021 that it was trialling E2EE in Teams as it looks to boost security for its video call platform.

Rival Zoom was forced to up its security protections after several high-profile “Zoom-bombing” incidents saw outside parties able to gatecrash what should have been private calls.

The update will mean that Teams users will soon see an encryption indicator in the upper left corner of the software which shows that their calls are encrypted. Microsoft Teams will also display a security code for the call which both parties can verify on their respective ends.

However it seems that some Microsoft Teams features, recording, live caption and transcription, Call park, Call Merge, Call Companion, Call transfer and the ability to add a participant to make a one-to-one call a group call won't be available when E2EE is enabled.

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This Microsoft Edge update will help you spot why your browser is running so slowly
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Spotting potential browser slowdowns in Microsoft Edge could soon be a lot easier thanks to a new tool that will allow users to debug memory leaks.

Memory leaks occur when an application's JavaScript code retains more and more objects in memory that it no longer needs instead of releasing them for garbage collect (GC).

For apps that run for a long time without being closed, small memory leaks of only a few kilobytes can add up to noticeably degrade performance over time according to a new blog post from Microsoft.

Detached

React, the open source JavaScript library for building front end user interfaces, maintains a virtualized copy of the DOM (Document Object Model). However, failing to properly unmount components can lead to an application leaking large parts of the virtual DOM.

For this reason, the Microsoft Edge team worked together with Microsoft Teams to build the browser's new Detached Elements tool that allows users to investigate and resolve DOM memory leaks.

Although there are valid reasons for detaching elements, DOM memory leaks occur when an application keeps references to more and more detached elements without actually reusing them later. As the code used in applications grows in size and complexity, it becomes easier to make mistakes and forget to clean things up which could unknowingly lead to keeping DOM elements in memory. 

This is particularly a problem for long running applications. For instance, if an email client detaches DOM elements every time an email is opened and closed and a user keeps the app running for a whole week, it could amount to really high memory usage and slow down a user's business laptop or workstation over time.

While Microsoft's new Detached Elements tool has been available in Edge Canary since version 93, it will roll out to the stable channel of Microsoft Edge when version 97 of the browser launches this month.

To access this new tool early though, you'll first need to open DevTools in Edge by pressing F12 and click on the gear icon to open the DevTools Settings. From here, navigate to Experiments on the left side of the Settings pane, type in Detached Elements and click on the tool to enable it.

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Microsoft Teams update will eliminate a common business bottleneck
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Getting your next big project or idea approved by your manager or boss can often slow down productivity which is why Microsoft launched its new Approvals app in Microsoft Teams earlier this year.

The Approvals app can be accessed from any chat or channel conversation or by using the dedicated app entry point in the left navigation bar in Teams.

With the app open, all you have to do is fill in the details of the approval like the title, description and the users who need to approve it and hit 'Send'. However, you can also add attachments from Microsoft's office software or custom responses to tailor the request to your business needs.

Once submitted, the approvers are notified within Teams and can act on an approval request either from the chat directly using the Approvals card or from within the Personal app. They can also quickly review the details of the approval right within Teams before making a decision to approve or reject it.

Microsoft 365 groups as approvers

After launching in January of last year, Microsoft is now working on a new feature for the Teams Approval App that is slated to roll out next month.

According to a new post in the Microsoft 365 Roadmap, the software giant is adding the ability to select Microsoft 365 groups as approvers when creating a new approval request within Teams.

For those unfamiliar, Groups in Microsoft 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. These resources may include a shared Outlook inbox, shared calendar or a document library in OneDrive for collaboration on files.

When this new feature becomes available, Teams users will be able to send approval requests to their Microsoft 365 groups which could be useful if approvers aren't using the company's video conferencing software and online collaboration tool.

Looking to improve your video call experience? Check out our roundups of the best video conferencing software, best business webcams and best headsets for conference calls

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Google takes aim at Microsoft 365 with small but important update
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Google is taking the fight to Microsoft with an update for Workspace that introduces new synergies between its productivity and collaboration apps.

As detailed in a new blog post, Google Workspace users will soon be able to launch into various applications easily from within messaging platform Chat.

“While you’re having a conversation in Google Chat, you can now more easily take actions in other Google Workspace products. The options vary by context, and can include Drive, Docs, Sheets, Slides, Photos and Calendar,” explained Google.

“This will make it easier to take action across Google Workspace and enable a faster and more seamless workflow.”

The update will begin to take effect for Android and desktop users over the next couple of weeks, but won’t land on iOS until the new year.

Google Workspace update

Since the birth of G Suite in 2006, Google has competed directly with Microsoft in the office software space, going up against the famous Microsoft 365 suite, which houses the likes of Word, PowerPoint, Excel etc.

One of the defining features of Microsoft’s offering is tight integration between apps and services, extending all the way out to the Windows operating system on which most business devices run. And although Google stole the march on Microsoft when it came to the cloud-based model, individual G Suite apps have historically felt much more isolated.

When Google rebranded its productivity suite as Workspace last year, however, the company announced it would make a concerted effort to create a more “deeply integrated user experience”, by improving the level of interoperability between its various productivity apps.

The latest Workspace update takes steps towards achieving this goal, but is just one of a number of improvements Google has made in recent months where interoperability is concerned.

In June, for example, the company announced an integration between Chat and Calendar, which helps users connect quickly with co-workers ahead of or after an upcoming meeting. This was later followed by a separate integration that allows users to share documents and messages with meeting attendees from within the calendar marker.

At its annual Cloud Next event, meanwhile, Google announced it will invest heavily in the Workspace Marketplace, the third-party app library that services its product suite. The goal is to create ways to expand the functionality of its services and cut the number of apps workers are required to juggle at once.

While these updates might appear insignificant in isolation, each contributes to the goal of stitching together Google Workspace in a way that will make the user experience feel less disjointed and more coherent.

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Vivaldi CEO accuses Microsoft of being ‘blatantly anti-competitive’ in pushing Edge browser
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Vivaldi’s CEO has fired a copious amount of flak at Microsoft in a fresh move in the browser wars, accusing the software giant of going “back to its old tricks” with promoting the Edge browser in Windows.

Jon von Tetzchner, chief executive of the rival Vivaldi browser, wrote a lengthy blog post which complains about how it’s “frustrating in 2021 to find Microsoft blatantly engaging in anti-competitive practices once again”.

We have, of course, made plenty of comments in recent times about how Microsoft is walking a thin line in terms of pushing too hard with promotion for Edge within its desktop operating system Windows.

Most recently, that has included pop-ups that attack Chrome specifically (‘that browser is so 2008!’) and pushing ads for other Microsoft services within Edge, as well as making it more difficult to change your default browser away from Edge within Windows 11 (the latter is a course Microsoft is apparently now reversing, fortunately, at least in preview builds for now).

As Tetzchner points out, when he got a new Windows laptop, the first thing he did was to use Edge (which is the default choice of browser, of course) to search for Vivaldi in order to install that, but the OS warned him that ‘there’s no need to download a new web browser’ because, basically, Edge is the best around.

Tetzchner further points out that Microsoft asks for confirmation of a switch away from Edge to a new browser as the default, and even after that, when you next use Edge, it’ll pop-up a panel to try to reclaim the position of default browser.

He further observes: “Microsoft’s moves seem desperate. And familiar. It is clear they don’t want you to use other browsers. They even offer to pay you to use the browser via their Microsoft Rewards program.

“This is not the behavior of a confident company developing a superior browser. It’s the behavior of a company openly abusing its powerful position to push people to use its inferior product, simply because it can.”

He urges folks to ask for Microsoft to be investigated for these “obvious anti-competitive practices”.

Analysis: Overzealous pushing of Edge is arguably unnecessary anyway

We’ll leave any arguments of Edge being an ‘inferior product’ aside, because we don’t agree on that score. It’s actually a pretty good browser in many ways, and that kind of makes Microsoft’s actions and pushing it in an overzealous manner all the more mystifying (and frustrating). Edge should really sell itself, given time, so hey Microsoft, why not do just that: play the waiting game, keeping improving the browser, and watch the adoption level tick up as time rolls on.

We do agree that Microsoft needs to steer clear of all this Edge promotion within Windows 10 and 11, as if anything, it’s likely to backfire and push people away from the browser, anyway. And certainly any underhandedness when it comes to trying to change default browsers must absolutely be stopped.

The path of popups and countermeasures trying to stop you switching away from Edge as the default browser will be nothing new to experienced Windows users, of course. But these kind of dialog boxes could confuse the less tech-savvy, and even cause them to switch back to Edge by accident, potentially, which really isn’t on.

Windows – or any operating system – should be built around user-friendliness, and that friendliness extends to allowing the user their choice of browser without any catches or ‘reminders’ that they could get confused about or stumble over.

Via Neowin

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Microsoft Teams update will let you flirt with the forbidden fruit
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Microsoft is preparing an update for collaboration platform Teams that will help people make use of the full breadth of available features.

As per a new entry in the company’s product roadmap, Microsoft Teams will soon give users a way to petition admins for access to blocked apps and integrations.

“[The new feature will] enable users to discover Teams apps in the store and request approval from administrators,” the company explained.

The access request system is still currently under development, but is slated to roll out to all users by the end of next month.

Microsoft Teams apps

Since the start of the pandemic, the volume of third-party integrations available for platforms like Teams, Zoom and Slack has shot through the roof, affording users access to a wider range of functionality (e.g. cloud storage, CRM, calendaring etc.) from within a single client.

However, it’s not uncommon for administrators to limit the type or number of Microsoft Teams apps employees are allowed to install, in an effort to ensure neither security nor productivity is compromised.

But soon, if an employee feels a third-party application has been unduly banned, they will have a formal avenue through which they can request access.

This isn’t the only way Microsoft has attempted to augment the Teams app store in recent weeks, either. Last month, the company announced a new system to help identify the most useful and relevant apps on a user-by-user basis.

Once the update takes effect, users will benefit from intelligent recommendations and “a landing page optimized for ease of discoverability”. Microsoft also says it will rejig the app categories to make it simpler for people to find the services they are actively searching for, including those built and deployed by in-house developers.

Combined, the two updates should help reinforce the status of Teams as a central hub for working (a long-time goal of Microsoft’s), by ensuring users have access to all the functionality they need.

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You can now put yourself front and centre (or anywhere you want) in Microsoft Teams
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You'll soon be able to be the star of all your work video calls thanks to a new update coming to Microsoft Teams.

The video conferencing software has revealed plans for a new tweak that will let users pin their own video feed wherever they like on their display when on a call.

Previously, users could only pin video feeds of other participants when on a call, letting you focus on a particular presenter, boss or co-worker.

Pin on Microsoft Teams

The change will also mean that users can have their own video feed at whatever size they desire – a change which could be particularly useful if you want to check your appearance or background while presenting or speaking – especially if using sign language.

Microsoft says the new feature will also mean no more overlaying of the user's video window over that of other participants, and hopefully mean users will feel like they are taking a much more active role in a call.

Microsoft Teams pin video feed

(Image credit: Microsoft)

The feature is set to begin rolling out to Microsoft Teams Standard users on Windows and Mac devices from January 2022. It can be activated by going to the “Me” box and clicking on the three dots, then selecting “Pin for me”, with users also able to pin or unpin their feeds when clicking on the menu next to their name in the roster.

The release is the latest in a series of upgrades to Microsoft Teams as the company looks to maintain its strong position in the video conferencing market.

This includes the ability to now mute or even turn off notifications while on a Teams call, with users able to choose to mute notifications for all meetings or on a per meeting basis.

Microsoft 365 users are also currently able to work uninterrupted with Teams notifications silenced thanks to focus mode in Viva Insights. The tool means Teams users will be able to make progress on important work with focus music from Headspace playing in the background.

Via MSPowerUser

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Editing Microsoft Excel files online could finally get a lot simpler
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Editing spreadsheets on the go or at work should soon be easier than ever thanks to a significant update to the web version of Microsoft Excel.

Microsoft has revealed a number of spreadsheet softwareupgrades that it says will help close the gap with its desktop-based sibling, including better support for larger files, as well as those with legacy features.

“We are excited to share that you can now open and edit more files on the web and complete your job anywhere, in the browser of your choice,” Microsoft noted in an Excel blog post announcing the news.

Excel for Web upgrade

Going forward, Microsoft Excel for the Web will now allow users to open and edit large files from SharePoint up to 100MB in size. This will expand possible files to thousands of rows of data, and means users will not have to switch to the Desktop version of Excel to finish work.

Users can also now edit files containing what Microsoft calls Legacy Art objects and SmartArt objects – including the likes of Form Controls, ActiveX Controls, Camera Tools, and OLE objects. The company says this will allow users to access and interact with any such workbooks but not with the objects themselves. 

Elsewhere, users can now also access password-protected workbooks on Excel for the Web, meaning there's no need to switch back to a desktop in order to open & interact with secured files. Similarly, users can now also edit files which are protected for editing using a password to modify, meaning you'll be able to access and interact with different types of protected workbooks on the browser itself. 

That's not all, as Microsoft also noted that more features will also be added soon, including support for Microsoft 365 subscribers to edit large files up to 100 MB from OneDrive, and further support for editing workbooks with legacy shared features and data wizard connections.

The news comes shortly after Microsoft revealed it will be bringing support for smoother scrolling to the Excel Desktop app, hopefully resulting in a much better user experience.

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Browser wars: Microsoft Edge is beginning to steal users from Google Chrome
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New data suggests Microsoft Edge is slowly beginning to lure users away from Google Chrome, which has had a stranglehold on the web browser market for years now.

According to the latest figures from Statcounter, the Microsoft Edge market share exceeded 4% for the first time ever in November, cementing the browser’s place as the world’s third most popular service (behind only Safari and Chrome).

The only major browser to lose market share last month, meanwhile, was Google Chrome, which is now responsible for 64.04% of web activity, down from a peak of 65.27% in the summer.

Microsoft Edge vs. Google Chrome

Of course, the gap between Microsoft Edge and Google Chrome remains massive, and the latter won’t fall from the top spot any time soon.

However,  Microsoft will nonetheless be encouraged by the performance of its new flagship browser, with which it hopes to regain a foothold in the browser market after the infamous decline of Internet Explorer (which was once used by 95% of netizens).

Since the new Chromium-based Edge went live last year, its growth has been fueled in large part by the retirement of Edge Legacy and Internet Explorer, whose users Microsoft carefully funnelled towards its new service. To maintain this rate of growth, however, the company is tasked with figuring out how to lure people away from the likes of Firefox, Safari and Chrome.

In recent months, Microsoft has been aggressive in its attempts to push Edge, both leveraging the large Windows 10 and 11 install base to boost its user numbers and making it more difficult to switch default browsers (although it has since retreated a little on its position).

The company has also delivered a consistent stream of new features for the browser, ranging from new Microsoft 365 integrations to tools designed to help users save money in the run-up to Christmas.

After overtaking Mozilla’s browser in the rankings for the first time in July, Edge now appears to be successfully padding out its user base with converts from Chrome. Admittedly, progress is slow, but the signs are positive for Microsoft.

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Your Microsoft Office subscription price might be about to see a major hike
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Microsoft is preparing changes to how it charges its cloud-based productivity suite Microsoft 365 (formerly known as Office 365) that could leave many customers facing higher software bills. 

CNBC reports that the “New Commerce Experience for Office” offering, set to be introduced in January 2022 will result in prices for the productivity suite spiking 20% for customers who pay on a monthly basis. 

Furthermore, Microsoft seems to be eliminating the option to scale the subscription back. If customers decide, halfway through the subscription, to stop using the service, they will still need to pay for the remainder of the term.

Unhappy customers

CNBC claimed the news has been distributed through third parties and via several Microsoft employees who did not want to be named. 

Microsoft’s official statement is that the company “provides flexible purchasing options to meet our customers’ diverse needs, and we don’t publicly disclose information around our premium and pricing approach for partners.”

Discussing the matter with the publication, one Microsoft partner said its customers had already raised concerns about the changes. Intivix co-founder Rob Schenk said he’s been notifying clients about the 20% increase for month-to-month arrangements, and the responses have been “mixed”, with some clients saying they “don’t like it at all”.

Some people have also taken to Reddit and to Change.org, to voice their dissatisfaction with the changes and to try and urge Microsoft into abandoning the idea.

Initially, the company planned on implementing the New Commerce Experience in October this year, but pushed it to January. From March 2022, all new orders will have to go through New Commerce Experience, with renewals having until July.

For the first half of the year, Microsoft will charge the same price for both monthly and yearly offers – with those who opt for an annual subscription apparently spared the price hike.

Having multiple payment options, as well as the ability to scale up and down easily, proved to be essential for the survival of many businesses during the pandemic. 

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