This new Microsoft PowerToys update could be the least exciting ever, but you should still install it

Microsoft has released a new update for its PowerToys utility suite for Windows 10 and Windows 11, which may be one of the least exciting for a while.

Microsoft’s PowerToys v0.55.2 is available for download now, but doesn't come with any new features or upgrades. Instead, it packs an important security update that addresses a security flaw discovered in the previous release.

That means that even though it doesn't sound particularly interesting, PowerToys users should still install the update immediately to make sure their systems stay protected.

PowerToys security

“This is a patch release to fix issues in v0.55.1. due to an installer bug and .NET 5 doing an update for the runtime,” the official changelog for the release reads. “We deemed (it) important for stability based on incoming rates.”

PowerToys users can install the update now by going to the Settings menu, then General > Updates > Check for updates.

Although perhaps not a commonly-known app for most users, PowerToys allows Windows users the chance to optimize their software for maximum efficiency and productivity.

PowerToys is an open source suite of tools for advanced Windows users, designed to help bypass certain settings and perform actions that are unavailable by default. It also offers a wider range of customization options.

Since PowerToys was rebooted in 2019, Microsoft has serviced the suite regularly with new tools and features, a pattern extended with the latest release. 

This includes the recent inclusion of a mouse crosshair tool that lets users quickly identify the location of their cursor using a keyboard shortcut, and two new File Explorer add-ons that dramatically expand the number of file types supported by the preview pane, including support for 3D printers.

A further PowerToys update earlier in 2022 also included several useful additions, including an “Always on Top” utility that allows users to toggle a window in focus to be on top with a quick press of Win + Ctrl + T. Microsoft also changed the hotkey to mute your webcam and microphone from Win + N to Win + Shift + Q to avoid conflict with an existing Windows 11 keyboard shortcut.

The latest version of PowerToys is available via both the Microsoft Store and the GitHub page.

Via: MSPowerUser

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You won’t be able to escape Microsoft Teams inside Outlook soon

Escaping Microsoft Teams will soon be trickier than ever after the company announced another partnership for its video conferencing software.

The software giant has revealed that it is working on a new feature that will let users run apps built for Microsoft Teams within its Outlook email service.

The move should make online collaboration and communication a much more seamless and smoother experience, meaning users shouldn't need to constantly switch between Teams and Outlook to stay on top of their work.

Outlook and Teams

According to the official entry on the Microsoft 365 roadmap, the feature is currently in development, with a scheduled release date of December 2022. When released, it will be available for all web and desktop Outlook users across the world.

As well as running apps built for Teams within Outlook, users will also be able to acquire and use these updated Teams apps (including personal tabs and/or search-based message extensions) without leaving the email platform.

The feature could also form part of the highly-rumored all-new Windows 11 email service reportedly in development. Codenamed “Project Monarch”, the service looks to greatly improve email on Windows 11, offering a truly cross-platform experience for users looking to embrace hybrid working.

The new app will reportedly feature an overhauled interface similar to Outlook web, including the rounded corners and icons already seen in a raft of new Windows 11 apps as Microsoft looks to offer a unified design approach across its software suite.

Microsoft has been hard at work recently on a series of updates and upgrades for Outlook as it looks to breathe new life into the often-maligned software. 

This includes an upcoming upgrade that will allow Outlook web users to customize the color of the events in their calendar app, the launch of spelling and grammar checks for Outlook on mobile platform, and another update to let users set a notice showing where they are working, whether that be at home, in the office, or elsewhere.

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Microsoft 365 is swooping in to try and steal G Suite free customers

Microsoft is making a bold attempt to steal G Suite users over to its own office software offering.

The company is offering a 60% discount on its Microsoft 365 platform to former G Suite customers unhappy that they will soon have to pay for Google's services.

Google revealed recently that it would be ending free subscriptions to G Suite services such as Docs, Sheets, Meet and Gmail, instead “upgrading” users to a paid subscription by May 1 2022.

In the market

“Organizations of all sizes rely on productivity and collaboration tools to get work done—they’re what keep business humming. If you’re a small business that’s relied on G Suite legacy free edition, we couldn’t help but notice you might be in the market for a new solution,” Jared Spataro, head of Microsoft 365 wrote in a blog post

“We’ve got news for you: today, you can get a 60 percent discount on a 12-month Microsoft 365 Business Basic, Business Standard, or Business Premium subscription, along with the help you need to make the move.”

The offer is exclusive to current G Suite legacy free edition users who purchase a 12 month Microsoft 365 subscription by August 2, 2022. 

Businesses based in the US will also get one year of free support with Business Assist for Microsoft 365, the company's platform that aims to help small businesses migrate and get up to speed quickly.

Google has not responded to the move yet, but Microsoft's bold action could pay off.

Many legacy G Suite users were left annoyed at Google's move, which will see the G Suite legacy free edition no longer available from July 1, 2022, with any users found not to have started paying after 60 days being locked out.

However a recent loophole could allow some non-business users a way out, with Google noting that anyone using G Suite legacy free edition for personal use and unwilling to upgrade to a Google Workspace subscription could possibly continue their current subscription for a little longer.

Google says it will automatically upgrade free users from May 1 to “an upgraded Google Workspace paid subscription” based on its analysis of the customer's usage and the features it thinks you'll need.

Google Workplace plans start at $ 6/user/month for its Business Starter option, with Business Standard ($ 12/user/month) and Business Plus ($ 18 /user/month) also on offer, providing an increasing level of services with the amount paid.

Google is offering a discount for twelve months, and won't start charging subscription fees until July 1, 2022. The company is also offering businesses who don't want to pay or upgrade the chance to export their data at no extra cost.

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This neglected Microsoft productivity tool is finally getting some welcome updates

The web app of Microsoft OneNote is getting a range of updates and upgrades as the company looks to help users boost their efficiency and productivity.

The company has revealed a host of new features for the Microsoft OneNote web app, including a new mode switcher and an improved copy and paste experience.

Going forward, the company hopes that its  note-taking app will play a crucial role in helping users across the world transition to the new way of hybrid working.

OneNote for web updates

“We are happy to announce a set of upcoming features and improvements in OneNote for the web and in Teams to better serve millions of customers who have turned to these experiences for their notetaking needs over the last two years,” Microsoft's Chetna Das wrote in a blog post announcing the news.

“We are also investing in making these experiences faster, more reliable, and on par with the OneNote desktop apps so users can confidently get their jobs done on whatever platform they prefer.”

Not all the updates have been released immediately, with some rolling out gradually, and one, improved link sharing within Teams, scheduled for the future.

Available now, the new mode switcher follows in the footsteps of other Office web apps such as Word, Excel, and PowerPoint to let users quickly switch between editing and viewing mode, helping prevent accidental changes to read-only sections or files where users may not have edit permissions.

The improved copy and paste function will allow users to paste rich content such as tables and lists from external sources to a OneNote page without losing the source format. Users can also paste from the context menu user interface (UI) in Teams and the Chrome browser using the Ctrl+Shift+V shortcut to paste text only.

There's also a zoom feature that will allow users to get a closer (or further away) look at their pages, and an option to lock pictures and printouts in place as a background. Also announced is the ability to re-size videos, an auto-inking with Stylus feature, and the ability for OneNote to remember the last page you were on.

The news follows Microsoft's announcement in June 2021 that it would be combining the OneNote for Office and the OneNote for Windows 10 app from the Microsoft Store into a single app.

By doing so, Microsoft was hoping to encourage even more users to try out OneNote, as well as removing any confusion over which app they need to install on their devices.

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Microsoft Teams will no longer suck up so much of your battery life

Using Microsoft Teams may no longer be such a drain on your laptop battery life thanks to a series of updates to the platform.

The video conferencing software will now require up to 50% less power to run during “energy-intensive” scenarios such as multi-person meetings than it did 18 months ago, Microsoft has revealed.

This is thanks to a series of changes and optimizations that should mean an end to battery-sapping video calls that can leave remote workers scrambling for their charger, or being forced to go on mute as their work laptop fans kick into overdrive.

Microsoft Teams battery life

“One of the challenges brought on by the ubiquity of Teams is the need to create equitable experiences across an incredibly diverse Windows device ecosystem,” Microsoft's Robert Aichner wrote in a blog post outlining a series of improvements made since June 2020.

Aichner noted that the moves should also allow users on low-end devices to have a much better experience running Microsoft Teams, meaning no one should suddenly drop out on calls, and ensure Teams meetings are as energy-efficient as possible, regardless of setup.

This has been a long process, with Microsoft continuing to optimize Teams as user numbers boomed during the pandemic amid work from home orders.

This has included camera optimization tools to reduce the demands on using video in meetings, with tweaks such as improving configurations, reducing code complexity for auto-exposure, auto-white balance, auto-aliasing, resulting in power draw reduction from the onboard camera and stability enhancements, and face detection processes.

Microsoft has also consolidated and improved video rendering, particularly in multi-person video meetings where different participants may join with wildly different video streams due to variations in hardware. This initially meant that a nine-person call using a 3×3 video grid required nine distinct rendering operations, but Microsoft combined the streams and composed them into a single video, significantly reducing the power requirements for each device used.

More recently, Microsoft Teams has also been allowed to tap into a device’s GPU to support improved rendering performance, which has recently been expanded to the user's video preview as well.

Aichner adds that this is not the end for Teams optimization, and the company hopes to continue to release new features and improvements for some time to come.

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The all-new version of Microsoft Defender Preview is available now, for free

Microsoft appears to have jumped the gun and released the latest edition of its Windows 11 security tool onto the app store early.

The Microsoft Defender Preview app can be downloaded and used free of charge, but the company has already warned it will only be free during the preview period.

In addition to providing a basic security overview, Microsoft Defender Preview gives details of security alerts that have appeared on different devices. Perhaps the most valuable feature of the app is that it makes it possible to easily check the security of a device without the need, necessarily, to have physical access to it.

Microsoft Defender Preview

In many ways, Microsoft Defender Preview is more of a security dashboard than a security app in its own right. The store listing says that the app lets you “easily manage your online security in one centralized view”, and anyone wanting to make use of the app will have to sign into a Microsoft account.

Once signed in, the app makes it possible to view the security status of any and all devices linked to that account. This can include a number of personal devices, but also devices owned by family members. Precisely what you are able to see here will depend on the type of subscription you are using after the preview period comes to an end.

Microsoft Defender Preview

(Image credit: Microsoft)

Free – for now

It is worth reiterating the fact that once the preview period comes to an end – and Microsoft has not revealed quite when this will be – the app will no longer be free. 

The company points out: “No subscription is required for Microsoft Defender Preview. In the future, Microsoft Defender will require a Microsoft 365 Family or Personal subscription”.

Some users have reported seeing a message informing them that “Microsoft Defender isn't currently available in your region”. But with no official word from Microsoft about availability, it is impossible to say which countries have failed to make the grade.

Via WindowsLatest

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Microsoft 365 will tell your boss almost immediately if you send an inappropriate message

Microsoft will soon roll out a new system that will help businesses identify inappropriate messages sent by employees over its productivity and collaboration software.

As noted in a new entry in the company’s product roadmap, the Microsoft 365 compliance center will receive an upgrade that will cut the time it takes to identify breaches of company communication policies drastically.

“This feature will reduce the detection to investigation time to under an hour, allowing your organization to respond to communication compliance alerts promptly,” Microsoft explained.

The Microsoft 365 update is currently still under development, but is scheduled to roll out in preview in April, ahead of a full launch in the autumn.

Employee monitoring with Microsoft 365

Unbeknownst to some, many businesses constantly monitor the way in which employees interact with one another over email and communication software.

Part of the justification for this practice, considered by some to be an unacceptable invasion of privacy, is that cybercriminal actors frequently target employees over these kinds of platforms, which can also be used by malicious insiders to exfiltrate data.

Another factor is the opportunity for business software to be used to bully or harass fellow employees, in breach of an organization’s official communications policy.

As explained in a Microsoft 365 blog post, the communication compliance facility tracks messages sent and received over email, Microsoft Teams, Yammer and third-party platforms. Once a message in breach of pre-defined policies has been identified, it is handed over to a designated team of reviewers.

After the Microsoft 365 update takes effect later this year, the time between initial detection and review will supposedly fall from roughly 24 hours to under an hour. As part of the change, Microsoft Teams users will also be encouraged to report “inappropriate or concerning messages” within chats and channels manually, a separate roadmap entry shows.

Although businesses will certainly benefit from the upgrade, it is unclear precisely how Microsoft will manage to cut the investigation time by such a significant margin. TechRadar Pro is awaiting a response to a request for clarification.

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Microsoft Teams will now show people your LinkedIn profile

Microsoft is looking to bring two of its most successful software offerings in recent months closer together with another significant update to its video conferencing platform.

The company has announced it is working on a new feature that will allow LinkedIn profiles to be displayed in Microsoft Teams.

The information will be displayed in personal chats, meaning colleagues can find out more about their co-workers, say when planning for a project or looking to help with onboarding.

Microsoft Teams LinkedIn

The official entry in the Microsoft 365 roadmap notes that the change will allow users to see LinkedIn profiles of their colleagues in 1:1 chats only to begin with. Users will be able to view information on a person's profile via the LinkedIn tab in the 1:1 chat panel.

The update is still currently in development, with Microsoft projecting a March 2022 release date at the moment. The tool is also noted as being generally available to all global users across Microsoft Teams web and desktop versions.

Microsoft bought LinkedIn back in 2016 for around $ 26.2 billion as it looked to get a foothold in the social media space. The move has so far proved successful, with Microsoft's most recent financial results showing that Productivity and Businesses Processes, which includes Microsoft 365 and LinkedIn, was up 19% YoY to $ 15.9 billion.

However, the site has struggled to break into the potentially-lucrative Chinese market, with Microsoft forced to launch InCareer, a completely new app solely for Chinese users after being forced to withdraw its standard offering.

Elsewhere, however, LinkedIn appears to be enjoying strong growth in other markets, with Microsoft recently announcing the launch of its worldwide Services Marketplace for freelancers and adding a Hindi option, opening the service up to over 600 million speakers globally.  

Microsoft Teams continues to go from strength to strength, with the latest figures from the company showing that the service now boasts over 270 million monthly active users (MAUs). 

Recent data collected by software firm StarLeaf found almost all (97%) businesses say that tools such as Zoom, Webex and Teams are now essential to their operations.

More than half (57%) of the 2,000 UK-based respondents claim their company would not be able to operate for more than an hour without access to their communications tools, while 27% admitted they would struggle to function for even 30 minutes.

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Windows 11 leak suggests Microsoft is making some big changes

Windows 11 looks set to get some exciting new features in upcoming updates, with a leak emerging that apparently shows off Microsoft’s plans.

As Neowin reports, the leak comes courtesy of Albacore, a Twitter account that's well known for leaking Windows features. In a series of Tweets we were given a glimpse of what are claimed to be some of changes Microsoft is making to Windows 11.

The first is a new ‘Stickers’ feature for Windows 11. Users will be able to edit stickers and add them to the desktop. These stickers can be placed over your desktop wallpaper, and will apparently remain there if you change wallpapers – though Albacore suggests this feature won’t work if you use a slideshow as your background, or if you have multiple monitors.

It’s also not currently clear if these ‘Stickers’ will be purely decorative, or if they could offer some sort of functionality, such as displaying the date and time.

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More changes

Changes are also said to be coming to how notifications are shown in Windows 11. This appears to be an area where Microsoft struggles, as notifications in both Windows 10 and Windows 11 haven’t worked as well as many had hoped, with the notifications either being too distracting, or not distracting enough (and easily missed).

According to Albacore, there will be a new ‘Set priority notifications’ setting, which should hopefully give users more control over what notifications they get. Focus Assist, which is a quick setting for turning off or minimizing notifications, is also getting a new name – it’ll just be known as ‘Focus’.

There will also be new options for the ‘Focus’ setting, allowing you to hide badges on taskbar apps (and stop them flashing) and mute notifications. The aim of this mode is to minimize distractions so you can keep focused on the task at hand.

A new ‘Sustainability’ page is also being added to the Settings app. This will allow you to manage the power settings of your device so that it runs more efficiently, and there's also a link to information about how to safely recycle your device.

The page also has leaf-shape icons, and these look like the'll be used to give your device a rating for how energy-efficient it is.

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It also looks like some form of ‘tablet mode’ will come to Windows 11 that automatically hides the Taskbar when you use your device as a tablet (for example when using a 2-in-1 laptop in its tablet configuration).

It’s not clear when these new features will appear in Windows 11, if indeed they appear at all, but as some have been spotted in early builds it's possible that we could see them in Windows 11’s upcoming major update, known as Sun Valley 2, which is likely to come out in the second half of 2022.


Analysis: tweaks are welcome – but don’t forget the bigger stuff

Assuming this leak proves to be the real deal, these new features would broadly be welcome. While we’re not too sure how useful the Stickers feature will be, giving users more control over notifications, and information on how they can make their device run more efficiently, would certainly be great additions to Windows 11.

However, while it’s nice to get new features and performance tweaks, we don’t want Microsoft to take its eye off the bigger picture. There are still a few things it needs to iron out in Windows 11, including some vital missing features – such as the facility to drag and drop files onto apps pinned to the Taskbar – and we’d like Microsoft to prioritize addressing these issues, rather than worrying about cosmetic changes.

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