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Posts tagged "Google"

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You’ll soon be able to create all kinds of documents in Google Docs – here’s how
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Creating all kinds of documents with Google Docs could now prove a lot easier thanks to a new update.

The word processor tool from Google Workspace is now leveraging a boost in its smart chips technology to be able to create different types of specialized documents such as invoices or contracts.

Far from having to manually input and tweak your document to get it into exactly the right format, Google Docs users will now be able to set pre-defined items and placeholders, with the software automatically creating the type of file needed.

Google Docs smart chips

“Today, we’re introducing variable chips, a new feature that makes document creation for things like invoices, contracts, or broader communications much easier,” a Google Workspace update blog post announcing the news said.

Users will be able to pre-define and insert placeholders such as a client name, contract number, or an address, and then update it throughout their entire document simply by editing the value in one place. 

Google Docs variable smart chips

(Image credit: Google Workspace)

The update is available now, with no admin control necessary for business users. It will be available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits only, meaning users with personal Google accounts won't get access. Rollout has started now, with users set to see the new feature over the next few weeks.

Opinion – a possible Google Docs game-changer?

As someone who creates all kinds of different types of documents within Google Docs, getting the right format and layout is often one of the trickest things to nail down – whether its a news article, a formal letter, or a contract, everything needs to be formatted in the correct way.

This launch shows Google Docs paying heed to such concerns in a way that Microsoft Word and other competitors are still yet to fully do, and could be a game-changer for workers around the world. Spelling an end to fiddly manual editing processes, the use of smart chips for intelligent editing and formatting could be incredibly valuable, and I'm all for it.

Coming on the heels of other new features such as collapsible headings, which make longer documents much easier to consume, and tweaks to tables of contents, Google Docs is finally becoming a true tool for all players.

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Microsoft Edge for Business wants you to ditch Google Chrome for work
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The browser wars could be set for a new battle in the enterprise space following a raft of new updates from Microsoft Edge.

The browser has unveiled a host of new additions at the company's Microsoft Build event, including a new “experience” that is targeted purely at workplace users.

The new Microsoft Edge for Business experience comes with a whole new look and feel to the browser itself, as well as boosted security protections and even some useful productivity apps to help you get the most out of your working day.

Microsoft Edge for Business

“To more fully realize our mission to deliver the best browser for business, we’re evolving Microsoft Edge to have a dedicated work experience,” the company noted in a blog post.

“With the rich set of enterprise controls, security, and productivity features that you’re already familiar with, Edge for Business is designed to help meet the evolving security landscape while empowering users to work effectively.”

Microsoft says its new approach also looks to solve problems created by hybrid work, where people may use the same device for personal and business use, raising potential security issues for IT teams. 

This can often lead to the need for supporting multiple browsers on such devices, increasing the risk of cyberattacks and also causing a drop in performance.

Microsoft Edge for Business automatically separates work and personal browsing into dedicated browser windows, each with their own separate caches and storage locations, so information stays separate. 

This means that work-related services such as Microsoft 365 apps or sites requiring your work login will automatically open in the work browser window, whereas other popularly-used sites will open in the personal window. 

Users can switch between the two windows thanks to a button on the taskbar, meaning a change is just a click away.

These options can be changed at any time, and admins can also enforce certain restrictions if need be.  Microsoft Edge for Business is launching in preview for managed devices now, and will be coming to unmanaged devices soon.

Elsewhere, the company also revealed the general launch of Microsoft Edge Workspaces, which allow teams of co-workers to collaborate on projects or content in a specially-defined location.

Microsoft Edge for Business button bar

(Image credit: Microsoft)

The service allows Edge users to share multiple groups of tabs and favorites with colleagues that can be built to accommodate numerous projects and teams.

Microsoft Edge Workspaces has only been in preview for some business users up til now, but the company says it will be generally available to all users within the next few months.

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Microsoft Outlook and Google Calendar are finally going to play nice together
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Google and Microsoft have come a step closer to becoming amicable with the announcement that their respective calendar apps will become a whole lot more interoperable in a bid to keep users organized whichever service they decide to use.

A support page details how “users in both systems share their availability status so everyone can view each others' schedules.”

Furthermore, changes are being rolled out to how invitations are managed between the two rival companies.

Google Calendar and Microsoft Outlook interoperability

In its announcement, Google explains that “Calendar Interoperability is the critical component to help ensure events created in one calendar system are accurately propagated for guests using different calendar systems.”

Taking a move to recognize and support third-party services will inevitably work in favor of the company, with many individuals and businesses preferring to split their digital footprint between multiple companies, all of whom have their own merits and preferred use cases.

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As part of the update, Outlook users who also have a Google Calendar with the same email address can receive Google Calendar invitations and RSVPs directly in Outlook without having to be in the Google ecosystem (which incidentally doesn’t have a dedicated desktop client). As standard, default reminders will also be created for Google Calendar invitations in Outlook.

On the flip side, non-Google Calendar recurring events are now hoped to be more “systematically and accurately” reflected in Google’s portal.

Unlike some changes, this is a Google-wide feature that applies to both business and individual customers, and is already available.

Having already announced other interoperability missions, like Meet and Zoom, it’s clear that Google is trying to broaden its appeal by more subtly integrating into third-party platforms, in turn giving customers a central ecosystem that they can work from with fewer limitations.

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Google Docs is getting a whole lot smarter – and collapsable?
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In its eternal struggle to replicate features that Microsoft 365 and even Office has had for aeons, Google Docs is getting – make sure you’re sitting down – collapsible headings.

This is good – it’ll keep documents from feeling cluttered or unruly, we’re just at a loss as to why it’s taken until 2023 for this to happen.

The announcement, posted on the Google Workspace updates blog, revealed that the change will arrive shortly for Google Workspace and Personal users but, as tends to happen to us, we found that the feature isn’t yet available for us specifically.

 Making a word processor fit for purpose

We’re not being contrarian for clicks when we assert that Google software has always been behind the times – whether it’s deciding to chase the AI zeitgeist after Microsoft finds success in that space or still lacking reorderable headings in the document outline, meaning I much prefer to first draft long-form work in Microsoft Word.

And it is a shame that Google is treating artificial intelligence (which, as we’re being urged to understand at the moment, is simply a form of machine learning) as the be all and end all. 

The best way to enhance a productivity tool isn’t to throw in features that trade on buzzwords and promises of a personal assistant to do your work for you. Less ambitious features, unconcerned with grabbing headlines but which are altogether more important at making work bearable.

Google is obviously going for a little from column A and and a little for column B with this approach. Its happy medium is something like the “smart chips” across Google Workspace, allowing documents to contain links to other ones, files, people, or events, making them better at centralising information.

The “smart chips” are good, in that “smart” here means “convenient” rather than “literally sentient”. I feel like I’m on a theme here,  having written about the ills of AI in office software relatively recently, but I might like to revise what I wrote there.

Read more

> This Google Docs update will finally help get your work in the right order

> Google Docs is getting its own search bar to solve all your most pressing problems

> We’ve also listed the best free word processors right now

It’s not so much that I need to be dazzled by innovation to keep me conscious, I just need to be able to get through the day without wanting to throw my cloud-driven office software out of the window.

So, Google, take note: make it easy to export images from Docs without making me download a zipped .html file of the whole document, do the reorderable outline thing, and just generally step back in time to 2003. That all sounds reasonable.

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Google Sheets thinks it might finally be smart enough to topple Microsoft Excel
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Google Workspace has announced an upgrade to its spreadsheet software that could make the tool more useful than ever before.

In its battle to take on great rival Microsoft Excel, the company's Google Sheets platform has enjoyed a number of recent updates to help users get more from their data.

This includes so-called “smart chip” technology, which lets users quickly access information or data from other Google Workspace files, bringing the likes of Slides, Docs and Gmail even closer together for the ultimate collaboration tool.

Google Sheets smart chip metadata

Following an initial rollout in February 2023, Google Sheets has already seen an initial smart chips upgrade, taking the form of richer experiences, including extra functionality when posting YouTube clips in a spreadsheet, further expansions have now been announced.

Going forward, the company says users will be able to quickly extract information from smart chips to give your work extra detail or analysis, pulling in information from people, file and event chips. It will also allow users you to pull out metadata associated with specific smart chips into its own cell, all whilst maintaining a connection with the chip it was extracted from. 

Google Sheets smart chips metadata

(Image credit: Google Workspace)

The company gave the example of making it easier to keep track of a set of documents, as well as who owns them and details such as creation time or who last modified the file, which can now be done by extracting those fields from the relevant file chips.

“Smart chip data extraction allows you to track and organize data more easily, and also perform deeper analyses using data that is derived from smart chips,” a Google Workspace update blog post announcing the change read.

“Useful actions include using file chips to understand when a document was last updated or using people chips to sort and filter employees based on job location to best delegate region specific tasks.”

Read more

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The feature is rolling out now for users on Rapid Release domains, with a wider release scheduled for June 14. 

The ability to extract data already stored in chips will be available to all Google Workspace customers and users with personal Google Accounts, but some limits on extracting all available data will be placed on the latter, along with users with Google Workspace Essentials Starter, Business Starter, Frontline Starter, Frontline Standard, and Nonprofits accounts.

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Google Maps is getting a better Immersive View to help you plan trips
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Google Maps is getting a big boost to its impressive Immersive View Mode to help you plan routes and trips using its bird's-eye view.

Announced at Google I/O 2023, which you can follow at our Google I/O 2023 liveblog, Google Maps Immersive View for routes will bring you a 3D view of your planned journey – for example, a bike ride or drive. This will give you a clearer real-world view of the neighborhoods you're going through, plus other information like traffic, air quality, temperature and more.

This all sounds a lot more useful than Google Maps' traditional overhead view, and could also be a very helpful tool for planning photography trips. But given that many of us are still waiting for the first version of Immersive View to roll out, it may be a while before you can start using it to plan trips.

A Google Maps Immersive View map showing a city

(Image credit: Google)

Google says it will begin rolling the feature out for a few cities this summer (in other words, between now and August), and will eventually cover 15 cities “by the end of the year”. These will include Los Angeles, New York, Miami, London, San Francisco, Las Vegas, Tokyo, Seattle, and Venice.

We've previously called Google Maps Immersive View a “next-gen Street View”. That's because it uses a combination of Street View and aerial imagery to give you digital recreations of cities in Google Maps, complete with real-time information. 

A Google Maps Immersive View map showing a city

(Image credit: Google)

The fact that this is all coming to route planning, rather than just tourist attractions in major cities, is great news, and should make piecing together journey plans a lot more intuitive. 

Combine this with Indoor Live View, a separate feature that displays AR arrows over your real-world view, and Maps will soon become an even bigger essential for tourists and the perennially lost. 

But Apple Maps is also becoming a stronger rival thanks to features like Flyover view, and we'll want to see Immersive View roll out much quicker than it has done so far before declaring a Street View-sized success.

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Google Workspace doesn’t really need AI, but you’re getting it anyway
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Google has followed the herd and announced a host of new artificial intelligence (AI) expansion for its  is coming to its collaboration tool for enterprise.

The tech giant announced the new Google Workspace feature set, which includes the ability to draft new content and refine existing work in Google Docs , and gives Google Slides the opportunity to generate images from text prompts. 

However given that Microsoft has had their finger in this pie since March 2023, and has just announced a similar text-to-image tool for PowerPoint, it’s hard for us to get especially excited about any of this – for now. 

Google Slides Duet AI Workspace

(Image credit: Google)

Google’s collaborative AI

Everyone’s at it, which is good, I suppose – you’re not beholden to one provider if you’re dying to use the latest tech gimmick. I just wish tech companies remembered that they’re supposed to have original ideas.

But in lieu of that, have this – Google Sheets will now – yawn – analyze and provide actionable insights into your data, with automated data classification and the creation of custom plans. 

Google Sheets io ai duet

(Image credit: Google)

At the center of this is – yep – AI that can understand the context of your data beyond just the content of a cell. A new “help me organize” function will, even though you’re an adult, generate a comprehensive to-do list based on the homework you need your mum’s help with.

Docs won’t just do your work for you (including grammatically correct, “professional-grade” in French, Spanish, Japanese and “more”) – it’ll use its proprietary “smart chip” technology to help personalize it, so now you can, say, entice bright, inspired job applicants into your web until you finally break it to them gently that the machines are running the place.

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Places like gig economy bandwagoner Lyft, that wrote, or had a computer write, without any sense of irony, that “[Lyft] is excited [!] to test out the new generative Workplace experiences [!!]”.

Google deigns to assure us that it continues to believe in the “ingenuity of real people”, characterizing its AI’s work as “suggestions”. It’s all a bit “Gizmo has gone to live on a farm with her other dog friends” to me, but at least, if you’re an IT admin, you’re being given the policy power to make the hurting stop.

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Google Meet thinks it might finally be able to topple Microsoft Teams at last
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Google is looking to up its game in the video conferencing space with the launch of several new AI-powered tools and services.

The company has revealed that Google Meet is getting some new AI boosts, aimed at making it a core part of your everyday working life, but also one that reflects you.

Revealed at Google I/O 2023, the tools use the newly-announced Duet AI for Google Workspace platform to allow users to generate their own customized virtual backgrounds based on text descriptions, opening up a whole world of possibilities.

Google Meet Duet AI

Google had hinted at plans for generative AI backgrounds in Meet earlier this year as part of its big Workspace AI push, but this marks the first time we've seen the technology in action.

In a demo at Google I/O, the company was able to demonstrate how just a few words could generate detailed backgrounds that let users show off a bit more personality whilst on a call. The company also mentioned potential examples such as a salesperson tailoring their background depending on which prospective client they are meeting with, or a manager celebrating the employee of the month with a personalized background of their favorite things in a team call.

Google Meet duet ai

(Image credit: Google)

“It's a subtle, personal touch to show you care about the people you're connecting with and what's important to them,” a Google blog post announcing the changes noted.

Duet AI is already a central background presence across Google Workspace, working in the background to assist on tasks such as writing Gmail messages or giving you prompts in Google Docs.

Along with Meet, the system is also be geared up for use across other key Google Workspace services such as Slides and Sheets as the company looks to make all your working tools smarter and more intuitive.

Opinion – enough to triumph over Microsoft Teams?

AI is everywhere in the software world right now, as companies of all sizes scramble to include the technology in their processes and platforms.

Video conferencing should be an ideal place for AI to make a real impact, boosting signal strength and call quality. But personalization is also another way for this new era of technology to make a difference. Now we're all used to video calls, making them more bearable is the next step, and customized backgrounds could be a small step towards that.

Just days after Microsoft Teams announced a whole host of new virtual backgrounds aimed at enhancing collaboration and productivity, including collections aimed at boosting mental health, Google Meet will be hoping its generative AI offering will be enough to capture user's attention.

In the end, it remains to be seen – do you want your workplace calls to be unique, special and customized – or keeping to some veneer of professionalism?

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Don’t worry – Google Drive is already removing its new file limit
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Google appears to have already stepped back from introducing a file limit to its online cloud storage platform.

Earlier this week, reports began to surface from Google Drive users across the globe that they had encountered new notifications about a seemingly newly-introduced account limit of five million files.

However, Google Drive has now officially responded to the reports, revealing that it will not be introducing a limit after all, and reassuring users that their files are safe.

There's no limit

“We recently rolled out a system update to Drive item limits to preserve stability and optimize performance,” the company's official Twitter account said. “While this impacted only a small number of people, we are rolling back this change as we explore alternate approaches to ensure a great experience for all.”

“If we need to make changes, we will communicate them to users in advance.”

Read more

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> We’ve also listed the best cloud backup providers right now

The move was met with some alarm by Google Drive customers, who received no warning of the change, suggesting it may have been a mistake on the company's part.

The wording of the warning notification certainly didn't reassure users, who were confronted with a message reading, “Error 403: This account has exceeded the creation limit of 5 million items. To create more items, move items to the trash and delete them forever.”

One Reddit user was even given a notification telling them to, “Please delete 2 million files to continue using your Google Drive account.”

As we noted in our original story, five million files is a pretty big allowance in real terms. For users on Google Drive’s 2TB offering – the highest personal plan available – the average file size across an account would have to be 400 kilobytes (KB). 

That being said, there are certainly some instances where users may have that many files, for instance in the storage of large amounts of record data – but for the vast majority, users shouldn’t hit their limit, whatever Google decides that will be.

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This new Google Flights tool will help you buy the cheapest plane tickets
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As the weather warms up, people will naturally begin planning their next vacation. Google, in response, is adding four new features across several platforms on smartphones in an effort to help users find good travel deals and build an itinerary.

Arguably the most impactful addition, Google Flights is getting a new price guarantee badge to indicate the current price of a ticket is the lowest it will be for that day. That price point will be monitored “every day until departure, and if it does go down,” Google states it will pay you back the difference via Google Pay. The badge is part of a new pilot program so its reach will be limited. It’ll only show information on flights departing from the United States. 

Google Search, on the other hand, is getting a new Stories-like feature for hotel listings where you can swipe through a series of images to give you an idea of what to expect. User reviews and the location’s website will be present on-screen for more information alongside a booking button. The third Search feature adds prices for local tourist attractions and tour companies with an accompanying booking link. Famous locations in particular will have suggestions underneath the listing “for related experiences”, almost like a mini “city-wide tour”.

And finally, Google Maps will be getting a Recents tab for desktop displaying recently searched locales on the left-hand menu. You can then place everything in a new list to be saved for the future or to be shared with friends. Recents will be available “globally starting next week” with no word on a mobile version yet. That same Maps post does mention other notable travel tools, but it’s all stuff we’ve seen before like Immersive View and the AR-based Live View

Availability

The Google Search update is currently rolling out to mobile with some already online. We were able to try out the hotel Stories slideshow, but neither the flight guarantee badge nor tourist attraction prices were available at the time of this writing. Additionally, we asked Google if the company has plans to expand its badge pilot program to other countries and flights arriving in the US. This story will be updated at a later time if we hear back.

Before you go on vacation, there are a couple of other tools we recommend you become familiar with. Google recently launched extreme heat alerts to Search to let people know of upcoming heat waves and what to do to stay cool. There's also the tracking tool on Maps allowing users to share their location with friends in case they get lost.

You can learn more about this tracking feature and more by checking out TechRadar’s list of the 10 things you didn’t know Google Maps could do.

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