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Microsoft 365 is seriously late to the party with this important hybrid working feature
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Avoiding embarrassing meeting snafus could soon be a lot easier thanks to a long-awaited new update from Microsoft 365.

The software suite has revealed that users will finally be able to specify where and how they will be attending meetings using its Outlook email service.

Going forward, Outlook users will now be able to specify whether they will attend a meeting in-person or online.

Outlook RSVP

Microsoft says this feature will be useful not just for the workers, but also for those planning meetings, who can best prepare by booking a room with video conferencing resources or bringing an external speaker.

The update was first revealed back in September 2021 as part of a larger hybrid working push by Microsoft, but the company has now said the tool is finally set to begin rolling out soon. It is marked as general availability, meaning all Outlook and Exchange users should be able to access it upon release.

The update comes a number of weeks after Google announced an identical feature for Gmail, as Google Calendar users are now able to specify whether they will be attending a meeting either virtually or in-person in their email RSVP.

The function had initially been added to Google Calendar back in July 2021 during the initial hybrid working peak, with Google noting this would, “help meeting attendees know what to expect when joining a meeting, and prepare accordingly.”

Ironically given today's news, Google's RSVP options are not shared with contacts on other platforms, such as Microsoft Outlook.

Google Calendar also recently launched a “Focus time” feature that allows users to block out periods of time where they can avoid meetings and get their heads down for actual work.

Setting such a marker in your Google Calendar will also allow users to automatically decline meetings, meaning no last-minute rush to finish off work.

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Microsoft Edge resurrects this classic Windows game when your internet dies
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Microsoft Edge’s mini-game which can be played as a diversion when the browser can’t get online has been given a snowy twist for winter, with the traditional ‘surf game’ being changed into a skiing challenge that’s a blast of nostalgia (we’ll come back to its origins later).

If you aren’t familiar with the surf game, it’s basically Edge’s equivalent of the dinosaur game in Chrome – a mini-game for the browser which you can play when your internet is offline (or when you’re bored at any time, for that matter).

Normally, the Edge game allows you to use the keyboard (or mouse, touchscreen, or controller) to guide a surfer down the screen, avoiding obstacles, hitting jumps, and sometimes being pursued by a deadly monster – the kraken.

In the new skiing version for Edge 96, spotted by German tech site Deskmodder, the ocean is replaced by a snowy slope, and the kraken becomes a yeti (aka the abominable snowman).

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Otherwise, it remains essentially the same, offering a few different modes of play (endless, time trial, and zigzag which is a slalom) and being more fleshed out than Chrome Dino (which is a pure side-scroller with the only control being space to jump).

If you want to play, simply open Edge and type in the following in the address bar:

edge://surf

Analysis: SkiFree returns after 30 years

The surf game for Edge came out in May 2020 (with build 83) and is based on Microsoft’s aged classic SkiFree game that was released way back in 1991. So in actual fact, this new winter-inspired version is a return to the original format of a skiing game.

It’s a fun distraction, for sure, and a more interesting game than Chrome Dino – plus also it’s less prone to giving us slight motion sickness, which the dinosaur game seems to do when it starts to speed up with ridiculously fast scrolling.

Those keen to find more of these kinds of efforts to play should check out our roundup of the best free browser games.

Via MS Power User

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This new Microsoft Teams update will make things easier for guests
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Microsoft is working on a new update for Microsoft Teams designed to improve the guest user experience in its increasingly popular online collaboration tool.

For those unfamiliar, guest access allows businesses to provides access to teams, documents in channels, resources, chats and applications to those outside of their organization while still maintaining control over their corporate data.

Guests may include partners, vendors, suppliers or consultants and anyone with a business account like Azure Active Directory or an account for an email service like Microsoft Outlook or Gmail can participate as a guest in Teams.

Now tough, Microsoft will give guests even more control over their experience in Teams by allowing them to decline invitations, initiate leaving an organization and manage the guest tenant list.

Be our guest

In a new post on the Microsoft 365 roadmap, the software giant has revealed that guests will now be able to do even more in Teams.

For instance, guest users will now be able to decline a pending guest invitation within the Teams app and when they click “Decline”, the Teams Tenant List will not show the tenant with the pending invitation in the Account Management tab. Guest users can now also initiate leaving an org and when they click on “Leave Org” they will be guided on how to leave a tenant from both Teams and the company's Azure Portal.

Finally, guest users can now manage the guest tenant list in Teams by choosing to hide or show guest tenants in the menu of Microsoft's video conferencing software.

Being able to collaborate with others from outside one's organization is one of the best features in Teams and through this new update, which is expected to roll out in December, guests will have more control over their experience when doing so.

We've also highlighted the best online collaboration tools and best video conferencing software

Via MSPoweruser

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Zoom is finally adding this essential feature on Windows and macOS
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The days of having to update your video conferencing software before joining a call are over as Zoom has announced that its bringing automatic updates to its Windows and macOS clients.

Not only do updates provide new features and functionality but they are also used to patch software bugs and other vulnerabilities that can be exploited by hackers to launch cyberattacks and infect your devices with malware.

Just like with other software companies, Zoom routinely releases updates for its desktop clients and mobile apps. However, not all of these updates are installed by end users which can put their devices and data at risk.

For this reason, Zoom is now rolling out a new automatic update feature for its Windows and macOS clients to ensure that everyone is running the latest version of its software before starting a call.

Enabling automatic updates

According to a new blog post from Zoom, in order to turn on automatic updates in its Windows or macOS clients, you'll first need to open the software's Settings menu, head to the General tab and select the “Automatically keep my Zoom up to date” option.

From here, you'll be prompted to enter admin credentials to allow the company's automatic update feature permission to run but this will only be required when enabling this setting for the first time.

Going forward, when a new version of Zoom is available and you're not already in a video call, you will be prompted to install the update. If you ignore this prompt, don't worry as the update will be installed automatically the next time you restart your Zoom client.

If you're not keen on receiving frequent updates, the “Slow” option is selected by default which focuses on maximum stability instead of giving you access to the latest features. Power users though can enable the “Fast” option which will let you download and install the latest features and updates as soon as they become available. It's also worth noting that critical security updates are pushed out by Zoom to everyone regardless of which option they've selected.

While some end users will need to enable automatic updates by themselves, if you're part of an organization that uses Zoom while working from home, your IT admin will need to enable this feature for you.

We've also rounded up the best video conferencing software and best online collaboration tools

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This all-new version of Microsoft Teams will take over your working life
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Small businesses will now be able to utilise video conferencing software and online collaboration tool much easier with the launch of the first ever stand-alone version of Microsoft Teams.

Available now, Teams Essentials provides small businesses with an affordable meeting solution that is ideal for hybrid work environments. At just $ 4 per user per month, the software giant's new offering is one of the most competitively priced video conferencing and collaboration solutions on the market today.

“We know how difficult the past 20 months have been for small businesses,” noted Microsoft's corporate vice president of Modern Work, Jared Spataro. “They’ve had to demonstrate extreme flexibility to adapt, often with limited access to tools and technology. Teams Essentials is built specifically to meet the unique needs of small businesses, enabling them to thrive in this new era of work.”

Microsoft Teams Essentials

SMBs that sign up for Teams Essentials will be able to hold unlimited group meetings for up to 30 hours and meetings with up to 300 people but they'll also get access to 10GB of cloud storage per user.

Teams Essentials also includes all of the existing and upcoming capabilities available in the free version of Teams such as easy invitations that only require an email address, Outlook Calendar and Google Calendar integration, virtual backgrounds, Together mode, always-available chats, polls and more.

Small businesses interested in purchasing Teams Essentials subscriptions for their employees can do so directly through the Teams website or from a variety of Microsoft Cloud Partners including ALSO, Crayon, Ingram, Pax8, Rhipe, TD Synnex, Telefonica (ES), Deutsche Telekom, Vodafone (IT) and Wortmann AG.

While Teams Essentials makes sense for small businesses that want to continue using their existing office software, for just $ 1 more at $ 5 per user per month, they can sign up for Microsoft 365 Business Basic which also includes access to the web and mobile versions of Microsoft's Office apps, 1TB of cloud storage per user, business-class email, Teams meetings recordings with transcripts and more.

Looking to improve your video calls? Check out our roundups of the best video conferencing software, best business webcams and best headsets for conference calls

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This new Gmail update will help you avoid hybrid working confusion
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Showing up alone to an in-person meeting could soon be a thing of the past thanks to a new Gmail update.

With workers across the world slowly returning to office life (if they haven't adopted hybrid working of course) physical meetings are unfortunately becoming more common once again.

But as many workforces balance home and office working, this can lead to confusion about who will actually be at a meeting in-person, and who will be there virtually – something Gmail and Google Calendar now hope to have fixed.

RSVP in Gmail

Going forward, Gmail users will now be able to specify whether they will be attending a meeting either virtually or in-person in their email RSVP.

The function had initially been added to Google Calendar back in July 2021, but is now available within Gmail RSVPs for extra functionality. Users will now see a drop-down arrow next to the “Yes” option in a meeting invite where they can select “Yes”, “Yes, in a meeting room” and “Yes, joining virtually” choices.

RSVP in Gmail

(Image credit: Google Workspace)

“With these RSVP options, you can indicate how you plan to join a meeting—in the meeting room, or virtually,” a Google Workspace blog announcing the feature noted. “Then, both the organizer and guests will be able to see how attendees are planning to attend the meeting in the event detail. This will help meeting attendees know what to expect when joining a meeting, and prepare accordingly.”

The blog did highlight that the new RSVP options are not shared with contacts on other platforms, such as Microsoft Outlook.

Google says the feature has begun rolling out now, and will be available to all Google Workspace customers, as well as G Suite Basic and Business customers, within the next few weeks.

The news comes shortly after the launch of a new “Focus time” feature in Google Calendar that will allow users to block out periods of time where they can avoid meetings and get their heads down for actual work.

Setting such a marker in your Google Calendar will also allow users to automatically decline meetings, meaning no last-minute rush to finish off work.

Need extra help? These are the best calendar apps around

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