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Posts tagged "Outlook’"

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Microsoft Outlook and Google Calendar are finally going to play nice together
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Google and Microsoft have come a step closer to becoming amicable with the announcement that their respective calendar apps will become a whole lot more interoperable in a bid to keep users organized whichever service they decide to use.

A support page details how “users in both systems share their availability status so everyone can view each others' schedules.”

Furthermore, changes are being rolled out to how invitations are managed between the two rival companies.

Google Calendar and Microsoft Outlook interoperability

In its announcement, Google explains that “Calendar Interoperability is the critical component to help ensure events created in one calendar system are accurately propagated for guests using different calendar systems.”

Taking a move to recognize and support third-party services will inevitably work in favor of the company, with many individuals and businesses preferring to split their digital footprint between multiple companies, all of whom have their own merits and preferred use cases.

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As part of the update, Outlook users who also have a Google Calendar with the same email address can receive Google Calendar invitations and RSVPs directly in Outlook without having to be in the Google ecosystem (which incidentally doesn’t have a dedicated desktop client). As standard, default reminders will also be created for Google Calendar invitations in Outlook.

On the flip side, non-Google Calendar recurring events are now hoped to be more “systematically and accurately” reflected in Google’s portal.

Unlike some changes, this is a Google-wide feature that applies to both business and individual customers, and is already available.

Having already announced other interoperability missions, like Meet and Zoom, it’s clear that Google is trying to broaden its appeal by more subtly integrating into third-party platforms, in turn giving customers a central ecosystem that they can work from with fewer limitations.

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Microsoft Outlook gets emails that update themselves after you send them
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After being announced at Microsoft Ignite last year, Loop components are now rolling out in Microsoft Outlook.

For those unfamiliar, Microsoft Loop is a new app that combines a powerful and flexible canvas with portable components that move freely and stay in sync across the software giant's apps. It is made up of three elements in the form of Loop components, Loop pages and Loop workspaces.

While Loop pages are flexible canvases where users can organize all of their Loop components in one place and Loop workspaces are shared spaces that allow teams to see and group everything important to a project, Loop components are an evolution of Fluid components that help users collaborate and get things done in chats, emails, meetings and documents.

Now Microsoft Outlook users will be able to leverage the power of Loop components when using the company’s email service.

Loop components in Outlook

According to a new post in the Microsoft 365 roadmap, Loop components are now rolling out in Microsoft Outlook and these live, interactive objects can be embedded in email messages to provide real-time collaboration.

In a support document, Microsoft highlights several of its Loop components that users can add to emails in Outlook or even messages in Microsoft Teams. These include bulleted lists, checklists, numbered lists, paragraphs, tables, task lists and more.

One of the nice things about Loop components is that they are automatically saved to OneDrive so that you’ll be able to easily find and use them again later.

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With the addition of Loop components in Outlook, emails will become much more fluid as they’ll even be able to update themselves after being sent. Say you add a list of follow-up tasks to an email, collaborators can check off items as they complete them and all of the changes made to the Loop component will be reflected in the original email. This way users don’t have to waste time sending emails back and forth to one another once a task has been completed.

We’ll likely hear more from Microsoft regarding Loop components once Microsoft 365 users get a chance to test them out for themselves.

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Outlook update will give you more control over those nagging notifications
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Maintaining a healthy work-life balance can be difficult especially as notifications begin to pile up on your smartphone which is why Microsoft is rolling out a new update to its email service.

According to a new post on the Microsoft 365 roadmap, the software giant has updated its email client with new settings that make it easier to manage email notifications on mobile.

These new settings are now rolling out to smartphones running both Android and iOS so that Outlook users can stay on top of the things that matter to them and ignore the ones that don’t.

Upgrading Outlook for hybrid work

In a separate post on the Microsoft 365 roadmap, Microsoft has revealed that it will add working hours and location settings to Outlook later this summer.

Whether you’re still working from home or back at the office as part of your organization’s hybrid work model, you’ll soon be able to add your working hours and location in Outlook. This will allow your co-workers and others to know exactly when they can reach you so that they won’t need to worry about bothering you during your off hours.

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> Microsoft Outlook will alert you if your emails aren't up to standard

> Your Microsoft Outlook calendar is going global

While this feature was initially added to the Microsoft 365 roadmap back in December of last year, it will finally become generally available beginning in June of this year.

By allowing users to more easily manage their notifications and let others know where and for how long they plan to work each day, Microsoft is giving workers the tools they need to succeed in a hybrid working world.

TechRadar – All the latest technology news

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Outlook update will give you more control over those nagging notifications
  • No Comments

Maintaining a healthy work-life balance can be difficult especially as notifications begin to pile up on your smartphone which is why Microsoft is rolling out a new update to its email service.

According to a new post on the Microsoft 365 roadmap, the software giant has updated its email client with new settings that make it easier to manage email notifications on mobile.

These new settings are now rolling out to smartphones running both Android and iOS so that Outlook users can stay on top of the things that matter to them and ignore the ones that don’t.

Upgrading Outlook for hybrid work

In a separate post on the Microsoft 365 roadmap, Microsoft has revealed that it will add working hours and location settings to Outlook later this summer.

Whether you’re still working from home or back at the office as part of your organization’s hybrid work model, you’ll soon be able to add your working hours and location in Outlook. This will allow your co-workers and others to know exactly when they can reach you so that they won’t need to worry about bothering you during your off hours.

Read more

> Microsoft Outlook is getting a handy new feature for mobile users in a hurry

> Microsoft Outlook will alert you if your emails aren't up to standard

> Your Microsoft Outlook calendar is going global

While this feature was initially added to the Microsoft 365 roadmap back in December of last year, it will finally become generally available beginning in June of this year.

By allowing users to more easily manage their notifications and let others know where and for how long they plan to work each day, Microsoft is giving workers the tools they need to succeed in a hybrid working world.

TechRadar – All the latest technology news

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Microsoft Outlook will alert you if your emails aren’t up to standard
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Microsoft is preparing to roll out a new feature for email service Outlook that will give users a chance to assess the suitability of their messages before sending.

As explained in a new entry to the company’s product roadmap, Outlook users will soon gain access to an upgraded version of the MailTips help service. Available from July onwards, the new-look tool will notify people if their emails do not live up to accessibility standards.

“Users will see a MailTip in Outlook recommending to fix accessibility issues before sending email messages to large [groups], external users, or for any messages marked as ‘high importance’. The MailTip will show up at the top of the email compose window,” explained Microsoft.

Outlook accessibility

With a larger proportion of collaboration taking place over email and cloud-based office software since the start of the pandemic, the need for workers to ensure their communications meet accessibility standards has only become more acute.

However, it’s not always easy to remember to perform accessibility checks in the heat of a busy working day. And in some instances, it may be unclear precisely what can be done to make an email more accessible. The upcoming update for MailTips in Outlook should help address both of these problems.

“By creating and sending accessible emails, you ensure that recipients can access, read and use the information they contain,” said Microsoft, in a separate explainer.

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“We are expanding the functionality [of MailTips] to automatically prompt you when an accessibility violation is detected while composing an email to large audiences or external users, for example, and help you fix the issue.”

There are a number of ways to configure the new feature, which can be switched on permanently, activated only in certain scenarios (e.g. when a recipient has registered specific accessibility needs), or turned off until a manual accessibility check is performed.

The Outlook announcement follows on from a separate update for Microsoft Office, which serves a related purpose. As detailed in a blog post from January, Microsoft 365 customers can now use a new Accessibility Reminder add-on for Word, Excel and PowerPoint to notify colleagues of any additional needs they may have.

The idea was to create a non-confrontational way for someone to remind co-workers of their accessibility needs that didn’t involve sending out a dedicated email or instant message.

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Your Microsoft Outlook calendar is going global
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Your Outlook calendars could soon be more organized than ever thanks to a new update from Microsoft.

The company has revealed an upgrade to its email service that will allow users to display a second calendar type.

In the official entry in the Microsoft 365 roadmap, the company notes that users will have “a variety of global calendars” to choose from. This could mean that the likes of the Chinese lunar calendar, Indian calendar and the Islamic calendar will soon be available as options within Outlook, so certain holidays or observances are not missed.

Outlook calendars

The feature is still listed as “in development” for the time being, but Microsoft has included a preview release for March 2022, and a scheduled general release for May 2022, so users should be able to benefit within the next few weeks.

When it does release, the update will be available to all Outlook Web users across the world.

The news is the latest in a series of recent updates announced for Outlook as Microsoft looks to make the service an ideal partner for hybrid working.

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This includes the ability to browse and reserve meeting rooms on a work phone, meaning you won't be caught without a space ahead of an important meeting. Previously, Outlook users had to search for available meeting rooms using the desktop app or another alternative system implemented by their company, so this offers a significant upgrade.

A separate update entitled “working hours and location” will allow users to set a notice showing where they are working, whether that be at home, in the office, or anywhere else in particular, giving managers more visibility on where their key employees are.

The company is also planning on adding Microsoft Editor functionality on mobile platforms, signalling an end for embarrassing spelling and grammar mistakes on smartphones, as well as adding text predictions to Outlook for Android and iOS.

And in a bid to add a bit more vibrancy to what can be quite a dull platform, another upgrade will soon let users customize the color of the events in their calendar app, letting them not only liven up the view, but also create better distinction and visibility into their working week.

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Microsoft Outlook update will address one of the most common office frustrations
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Microsoft is readying an update for email service Outlook that will help ensure users don’t get caught without a space ahead of an important meeting.

As per two new entries in the Microsoft 365 product roadmap, users of Outlook for iOS and Android will soon benefit from the ability to browse and reserve meeting rooms on their work phones.

“Need to book a space? Outlook Mobile is here to make your transition to hybrid work easier. Search and book conference rooms when you need to collaborate with colleagues or book a workspace when you need some time to focus,” wrote Microsoft.

The new room finder feature is currently in development across both major mobile platforms, but should roll out to all users by the end of March.

Microsoft Outlook update

As many workers begin to return to the office, at least part-time, there are bound to be a range of issues that businesses will need to iron out.

A number of collaboration software vendors are talking about challenges to do with ensuring meetings remain equitable when participants are split between the home and office. Others are concerned about equipping workers with the tools they need to remain secure and productive, no matter their working environment.

With its latest update for Outlook, Microsoft is honing in on a more practical issue: room bookings. To date, Outlook users have been required to search for available meeting rooms using the desktop app or another alternative system implemented by their company.

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Once the latest update takes effect, however, users will be given the freedom to manage room bookings on the go. This could be useful, say, if someone needs to make a last-minute booking while on the way to the office or out at lunch.

In recent months, Microsoft has announced a series of new hybrid working-related features for Outlook, including the ability to specify one’s working location on a day-by-day basis and color-coordinate the calendar to create clearer distinction between meetings.

The idea is that the new room finder feature will combine with these recent updates to improve the overall hybrid working experience for end users.

TechRadar – All the latest technology news

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You won’t be able to escape Microsoft Teams inside Outlook soon
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Escaping Microsoft Teams will soon be trickier than ever after the company announced another partnership for its video conferencing software.

The software giant has revealed that it is working on a new feature that will let users run apps built for Microsoft Teams within its Outlook email service.

The move should make online collaboration and communication a much more seamless and smoother experience, meaning users shouldn't need to constantly switch between Teams and Outlook to stay on top of their work.

Outlook and Teams

According to the official entry on the Microsoft 365 roadmap, the feature is currently in development, with a scheduled release date of December 2022. When released, it will be available for all web and desktop Outlook users across the world.

As well as running apps built for Teams within Outlook, users will also be able to acquire and use these updated Teams apps (including personal tabs and/or search-based message extensions) without leaving the email platform.

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The feature could also form part of the highly-rumored all-new Windows 11 email service reportedly in development. Codenamed “Project Monarch”, the service looks to greatly improve email on Windows 11, offering a truly cross-platform experience for users looking to embrace hybrid working.

The new app will reportedly feature an overhauled interface similar to Outlook web, including the rounded corners and icons already seen in a raft of new Windows 11 apps as Microsoft looks to offer a unified design approach across its software suite.

Microsoft has been hard at work recently on a series of updates and upgrades for Outlook as it looks to breathe new life into the often-maligned software. 

This includes an upcoming upgrade that will allow Outlook web users to customize the color of the events in their calendar app, the launch of spelling and grammar checks for Outlook on mobile platform, and another update to let users set a notice showing where they are working, whether that be at home, in the office, or elsewhere.

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