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Google Sheets thinks it might finally be smart enough to topple Microsoft Excel
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Google Workspace has announced an upgrade to its spreadsheet software that could make the tool more useful than ever before.

In its battle to take on great rival Microsoft Excel, the company's Google Sheets platform has enjoyed a number of recent updates to help users get more from their data.

This includes so-called “smart chip” technology, which lets users quickly access information or data from other Google Workspace files, bringing the likes of Slides, Docs and Gmail even closer together for the ultimate collaboration tool.

Google Sheets smart chip metadata

Following an initial rollout in February 2023, Google Sheets has already seen an initial smart chips upgrade, taking the form of richer experiences, including extra functionality when posting YouTube clips in a spreadsheet, further expansions have now been announced.

Going forward, the company says users will be able to quickly extract information from smart chips to give your work extra detail or analysis, pulling in information from people, file and event chips. It will also allow users you to pull out metadata associated with specific smart chips into its own cell, all whilst maintaining a connection with the chip it was extracted from. 

Google Sheets smart chips metadata

(Image credit: Google Workspace)

The company gave the example of making it easier to keep track of a set of documents, as well as who owns them and details such as creation time or who last modified the file, which can now be done by extracting those fields from the relevant file chips.

“Smart chip data extraction allows you to track and organize data more easily, and also perform deeper analyses using data that is derived from smart chips,” a Google Workspace update blog post announcing the change read.

“Useful actions include using file chips to understand when a document was last updated or using people chips to sort and filter employees based on job location to best delegate region specific tasks.”

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The feature is rolling out now for users on Rapid Release domains, with a wider release scheduled for June 14. 

The ability to extract data already stored in chips will be available to all Google Workspace customers and users with personal Google Accounts, but some limits on extracting all available data will be placed on the latter, along with users with Google Workspace Essentials Starter, Business Starter, Frontline Starter, Frontline Standard, and Nonprofits accounts.

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Matter’s first update won’t light up your smart home, but the next one might
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The Connectivity Standards Alliance (CSA) is rolling out the first major update to the Matter standard. Well, it's supposed to be a major update, but it's more like a minor patch.

Matter 1.1, as it’s called, won't add any new new device types to the support list, nor will there be any major changes to the individual platforms like Apple HomeKit. The CSA, instead, is making three relatively small changes affecting both companies and users alike, and those changes mostly affect the former. 

Change number one is it is now easier for smart home manufacturers to get started with Matter. The standard’s specifications reportedly have been made clearer allowing for “better guidance” in growing “support for new device types.” The CSA has also made it easier for developers to certify their products so they can get into the hands of customers faster. 

Finally, Matter 1.1 will be fixing a bug affecting Intermittently Connected Devices or ICD, which are “typically battery-powered” gadgets like motion sensors and door locks. Moving forward, it will be less likely an ICD “will be reported as offline” whenever a user or platform interacts with it. But, as far we understand the CSA, the bug isn’t completely gone. The error can still happen.

And that’s pretty much it for Matter 1.1. Two developer-centric changes and one for the users that doesn’t solve the problem at all. It just lowers the chance of the error occurring.

Analysis: the hype is gone

This update is disappointing, to say the least. It’s been seven months since Matter officially launched, and it’s pretty safe to say the hype surrounding the standard has effectively died. Roll out, too, has been slow. Google, for example, has only recently added Matter support to its Google Home app on iOS. And it took Amazon nearly four months to finally roll out Matter to its Echo lineup. 

Plus, multi-admin control is still a problem, according to The Verge. It isn’t easy to switch your gadget from one platform to another if it’s already connected to one, for instance. And that's something that doesn’t make any sense because the whole point of Matter – its reason for existence – is to have better interoperability between smart home platforms.

It appears the CSA is allowing smart home brands to update their individual platforms at their own discretion. The question is: when are they going to be updating? In all honesty, who knows?

The CSA states it’s going to remain committed to its goal of a “twice-yearly release cycle” for future updates. It’s currently working on “the next version of Matter”, bringing in “new features and device type support.” We contacted the CSA for more information on Matter 1.2, as we’ll call it. This story will be updated at a later time.

If you want to know what works with the standard, check out TechRadar’s list of the smart home devices that play nice with Matter.

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Google Meet thinks it might finally be able to topple Microsoft Teams at last
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Google is looking to up its game in the video conferencing space with the launch of several new AI-powered tools and services.

The company has revealed that Google Meet is getting some new AI boosts, aimed at making it a core part of your everyday working life, but also one that reflects you.

Revealed at Google I/O 2023, the tools use the newly-announced Duet AI for Google Workspace platform to allow users to generate their own customized virtual backgrounds based on text descriptions, opening up a whole world of possibilities.

Google Meet Duet AI

Google had hinted at plans for generative AI backgrounds in Meet earlier this year as part of its big Workspace AI push, but this marks the first time we've seen the technology in action.

In a demo at Google I/O, the company was able to demonstrate how just a few words could generate detailed backgrounds that let users show off a bit more personality whilst on a call. The company also mentioned potential examples such as a salesperson tailoring their background depending on which prospective client they are meeting with, or a manager celebrating the employee of the month with a personalized background of their favorite things in a team call.

Google Meet duet ai

(Image credit: Google)

“It's a subtle, personal touch to show you care about the people you're connecting with and what's important to them,” a Google blog post announcing the changes noted.

Duet AI is already a central background presence across Google Workspace, working in the background to assist on tasks such as writing Gmail messages or giving you prompts in Google Docs.

Along with Meet, the system is also be geared up for use across other key Google Workspace services such as Slides and Sheets as the company looks to make all your working tools smarter and more intuitive.

Opinion – enough to triumph over Microsoft Teams?

AI is everywhere in the software world right now, as companies of all sizes scramble to include the technology in their processes and platforms.

Video conferencing should be an ideal place for AI to make a real impact, boosting signal strength and call quality. But personalization is also another way for this new era of technology to make a difference. Now we're all used to video calls, making them more bearable is the next step, and customized backgrounds could be a small step towards that.

Just days after Microsoft Teams announced a whole host of new virtual backgrounds aimed at enhancing collaboration and productivity, including collections aimed at boosting mental health, Google Meet will be hoping its generative AI offering will be enough to capture user's attention.

In the end, it remains to be seen – do you want your workplace calls to be unique, special and customized – or keeping to some veneer of professionalism?

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Google Drive has suddenly decided to introduce a file cap – but you might never hit it
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It’s official – cloud storage provider Google Drive has decided to add an official cap on the amount of files that can be stored on a single account.

Per Ars Technica, the limit, set at five million files, started cropping up for some Google Drive users in February 2023, despite Google offering no warning that the cap was being introduced, and offering a notification that wasn't all that clear at explaining what the problem was: “The limit for the number of items, whether trashed or not, created by this account has been exceeded.”

Said notification has evolved since then, and now reportedly reads: “Error 403: This account has exceeded the creation limit of 5 million items. To create more items, move items to the trash and delete them forever.”

Google Drive file cap

As of last week, the notification for one Reddit user read “Please delete 2 million files to continue using your Google Drive account.”

The new policy (which remains undocumented across all pricing pages) means Google Drive customers are being prevented from accessing the full extent of the storage they’ve paid for. However, it’s worth noting that 5 million files, in real terms, is a pretty big allowance.

For Google Drive’s 2TB offering – the highest personal plan available – the average file size across an account would have to be 400 kilobytes (KB). There are certainly instances where that may be the case – the storage of large amounts of record data, for example. But in the vast majority of cases, users shouldn’t run up against the limit.

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Business users are even less likely to face issues with the limit. A spokesperson for Google told Ars Technica that the limit applied to “how many items one user can create in any Drive,” rather than a blanket cap.

Details were thin on the ground, but they also noted that the new limit is “a safeguard to prevent misuse of our system in a way that might impact the stability and safety of the system.” 

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Windows 11 hidden feature hints that Microsoft might be messing with the Start menu
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Windows 11 just got a new preview build in the Beta channel that brings a bunch of changes with it, some of which are hidden.

As flagged up by @PhantomOfEarth on Twitter, beta build 2262x.1465 introduces a new name for the ‘Recommended’ section at the bottom of the Start menu panel, where recently used apps and files that you might want to quickly access again are flagged up.

It’s called the ‘For you’ section in the beta, but note that this remains hidden in testing, and the leaker only found it by hunting around with a Windows configuration tool (ViVeTool).

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Elsewhere in the beta build, Microsoft has made the new Voice Access commands help page fully accurate and functional, and it now works properly when in Dark Mode. Also hidden away in this preview build are presence sensing privacy settings (to automatically turn your PC off or on when you leave it or come back).

Other bits have been tacked on to File Explorer, too, and @PhantomOfEarth believes these might pertain to the depth effects we’ve recently heard about, using AI to give the desktop background a ‘3D’ kind of effect. That could be pretty cool to see (despite our misgivings about letting AI loose on the desktop in general).

With this fresh beta release, Windows 11 has also got live captions in many more languages, updated touch keyboard settings, and a VPN status icon for the system tray (which will allow you to tell if you’re connected to your VPN at a glance, a nifty touch).

Analysis: More than meets the eye?

It’s interesting to see the ‘For you’ name change is apparently inbound, moving forward to beta testing – albeit still hidden. Given that the new name hints at further personalization for the Start menu, might we see more targeted bits and pieces appear here?

Well, Microsoft has experimented with this idea in previous test builds, showing recommended websites at one point, but that feature was ditched. (Likely in part due to fears against the obvious potential misuse here in terms of this effectively being advertising – for example, recommending the new Bing would surely be a shoo-in, something that’s already happened in the search box on the taskbar).

It doesn’t appear that this will be anything but a name change, at least not for now, although we still get the feeling it’s a sign that more tailored suggestions might be coming down the line. With AI inevitably being brought more into the mix with Windows 11, this will surely be an avenue for future exploration…

What’s also interesting to note is that only a beta build came out this week, with Microsoft not providing Dev or Canary releases. The hope, then, is that some decent changes could be in the pipeline for these earlier test builds when the next preview release rolls around (perhaps next week).

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This new PDF tool might be the best way to keep your confidential data safe
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Foxit has announced the release of Smart Redact – an AI-powered tool that can detect and redact sensitive information contained within PDF documents. 

The new tool promises to provide businesses with a more efficient way to stay compliant with global data laws and regulations like GDPR. Now, firms can search and hide sensitive data without having to exit the PDF editor and disrupt the workflow. 

Smart Redact comes as an optional add-on. However, it’s built directly into Foxit PDF Editor – considered one of the best PDF readers for Windows – so unlike other PDF plugins, you won’t need to install it. You just need to switch it on. 

 Smart, sensitive, secure

Privacy-conscious Foxit users are no strangers to redaction. The PDF editor, which we champion as one of the best Adobe Acrobat alternatives, included the option to manually locate and mark text, images, areas, and even whole pages for redaction. 

Now, Foxit claims that Smart Redact “builds upon the redact capability in PDF Editor by expanding the number of automatic sensitive data pattern searches, including those without static patterns, such as person names, organization names, personal roles.”

Alongside the AI tool, user profiles are also now available. Profiles let you set certain types of confidential data that are always to be obscured. That means you won’t have to constantly search and scrub protected information across multiple documents and document types, as Smart Redact will automatically do it for you. 

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With cybersecurity front of mind, Smart Redact is TAA compliant and SOC 2 Certified. Data transferred between the software and the Foxit cloud server deploys AES-256 encryption. 

Frank Kettenstock, Foxit CMO, said “By leveraging artificial intelligence, Foxit Smart Redact dramatically improves the productivity of knowledge workers involved in redaction. Users will save time and reduce the potential for errors.”

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It looks like Android 13 might include an important Apple AirTag safety feature
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Google might be working on its own Bluetooth tracker detection software for Android smartphones, according to the latest reports.

Bluetooth trackers like the Tile Mate and Apple AirTag have become increasingly popular over the last couple of years, by using Bluetooth connections, and an army of phones hooked up to the Tile or Apple’s Find My network, these tags can help users find lost objects at home and out in the wider world.

Unfortunately, plenty of bad actors use these same devices to stalk unsuspecting individuals.

Tile and Apple have introduced various safety measures to reduce the risk their devices pose, but there are still issues with the current system. The main problem is that, for Android phone users, the free Tile and Apple Tracer Detect apps don’t offer automatic detection – you have to manually initiate searches on each individual app.

Now it looks like Google is taking matters into its own hands according to a 9To5Google report. The site details lines of code it found in a Google APK that was recently uploaded to the Play Store that references tag detection for devices named Tile tag and ATag (likely referencing AirTags).

The code is still fairly bare-bones right now, but it strongly suggests that Google is working on in-built tracker detection for Android. 

It’s not clear if this detection can be set to run automatically – though this should absolutely be an option – but this feature would at least give Android device users a pre-installed one-stop-shop to check if they're being stalked by unknown trackers.

We don't know when this feature will be available, but it could drop fairly soon. There’s a chance that this tracker detection will be available later this year when Android 13 launches, and it might even launch as part of the next Android 13 beta. We’ll have to wait and see what Google announces. 

Even though there are early signs that the feature is being developed, there’s no guarantee that it will ever see the light of day.

TechRadar – All the latest technology news

Read More

It looks like Android 13 might include an important Apple AirTag safety feature
  • No Comments

Google might be working on its own Bluetooth tracker detection software for Android smartphones, according to the latest reports.

Bluetooth trackers like the Tile Mate and Apple AirTag have become increasingly popular over the last couple of years, by using Bluetooth connections, and an army of phones hooked up to the Tile or Apple’s Find My network, these tags can help users find lost objects at home and out in the wider world.

Unfortunately, plenty of bad actors use these same devices to stalk unsuspecting individuals.

Tile and Apple have introduced various safety measures to reduce the risk their devices pose, but there are still issues with the current system. The main problem is that, for Android phone users, the free Tile and Apple Tracer Detect apps don’t offer automatic detection – you have to manually initiate searches on each individual app.

Now it looks like Google is taking matters into its own hands according to a 9To5Google report. The site details lines of code it found in a Google APK that was recently uploaded to the Play Store that references tag detection for devices named Tile tag and ATag (likely referencing AirTags).

The code is still fairly bare-bones right now, but it strongly suggests that Google is working on in-built tracker detection for Android. 

It’s not clear if this detection can be set to run automatically – though this should absolutely be an option – but this feature would at least give Android device users a pre-installed one-stop-shop to check if they're being stalked by unknown trackers.

We don't know when this feature will be available, but it could drop fairly soon. There’s a chance that this tracker detection will be available later this year when Android 13 launches, and it might even launch as part of the next Android 13 beta. We’ll have to wait and see what Google announces. 

Even though there are early signs that the feature is being developed, there’s no guarantee that it will ever see the light of day.

TechRadar – All the latest technology news

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Gmail on Android notifications are getting a whole new look that might divide users
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Android users will soon be able to quickly see whether they have a notification from Google Chat or Spaces right from the status bar as a new update is now rolling out to Gmail.

As Hangouts will soon be replaced by Google Chat for Google Workspace users, the search giant has added new status bar icons that make it easier to differentiate between Google Chat and Spaces notifications.

Up until now, Google's messaging app Chat and its Slack and Microsoft Teams competitor Spaces have both used a filled-in message bubble with another one behind it as their status bar icon. This made it difficult for users to determine whether they had a message from a single co-worker or if someone had said something in a group chat.

Thankfully, this will no longer be the case once Google's latest update for Gmail becomes widely available.

New status bar icons

As spotted by 9to5Google, Gmail for Android is currently in the process of rolling out separate icons for both Chat and Spaces notifications.

The new Chat icon is a single message bubble that's outlined and has an empty interior while the new Spaces icon depicts three people next to each other. If either of these new icons look familiar, that is because they're currently being used on Google's email client for desktop.

Read More

> Gmail on mobile just hit a massive milestone

> Gmail is getting a sleek new look – but you may not like it

> Most people use Gmail but don't know how full their inbox is

While the new Google Chat icon makes sense, some users might be confused by the new Spaces icon at first since it looks more like a social networking app than a workplace chat app.

According to 9to5Google, the publication has only seen these new status bar icons appear on a single Android smartphone running Gmail version 2022.02.20. However, Google will likely roll them out to more Android devices soon.

Via 9to5Google

TechRadar – All the latest technology news

Read More

Gmail on Android notifications are getting a whole new look that might divide users
  • No Comments

Android users will soon be able to quickly see whether they have a notification from Google Chat or Spaces right from the status bar as a new update is now rolling out to Gmail.

As Hangouts will soon be replaced by Google Chat for Google Workspace users, the search giant has added new status bar icons that make it easier to differentiate between Google Chat and Spaces notifications.

Up until now, Google's messaging app Chat and its Slack and Microsoft Teams competitor Spaces have both used a filled-in message bubble with another one behind it as their status bar icon. This made it difficult for users to determine whether they had a message from a single co-worker or if someone had said something in a group chat.

Thankfully, this will no longer be the case once Google's latest update for Gmail becomes widely available.

New status bar icons

As spotted by 9to5Google, Gmail for Android is currently in the process of rolling out separate icons for both Chat and Spaces notifications.

The new Chat icon is a single message bubble that's outlined and has an empty interior while the new Spaces icon depicts three people next to each other. If either of these new icons look familiar, that is because they're currently being used on Google's email client for desktop.

Read More

> Gmail on mobile just hit a massive milestone

> Gmail is getting a sleek new look – but you may not like it

> Most people use Gmail but don't know how full their inbox is

While the new Google Chat icon makes sense, some users might be confused by the new Spaces icon at first since it looks more like a social networking app than a workplace chat app.

According to 9to5Google, the publication has only seen these new status bar icons appear on a single Android smartphone running Gmail version 2022.02.20. However, Google will likely roll them out to more Android devices soon.

Via 9to5Google

TechRadar – All the latest technology news

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