You can now sign that big contact over a Zoom video meeting

Getting that big business deal signed and delivered could soon be done on a video call thanks to a new partnership between Zoom and DocuSign.

The eSign giant has announced a new DocuSign eSignature app for Zoom that allows users to sign and confirm documents whilst on a video conference call.

With the ongoing pandemic restrictions still making it tough for some organizations, particularly those with operations across the globe, to do face-to-face business, DocuSign says it hopes the new app will make signing agreements online that little bit more personal.

Zoom DocuSign app

“DocuSign eSignature for Zoom enables organizations to reimagine agreement processes with virtual, face-to-face signing experiences that accelerate time to agreement – while building trust and loyalty,” the company said in a blog post announcing the news.

The launch should also make thrashing out any specific details easier and quicker to resolve, with a face-to-face video call much quicker than going back and forth over email.

Signing can be done live by selecting the app whilst on a Zoom call, which is also able to automatically verify a signer's government-issued photo ID or eID in real-time with ID Verification. The host is then able to pass the documents around to the required signees, with all attendees receiving a PDF of the signed contract after the call has ended.

Users won't even need to have an account with Zoom or DocuSign to be able to use the service – just come along to the meeting.

“Employees don't want to spend their days toggling between countless apps and emails, especially when working with customers or partners. They want tools that streamline workflows and easily enable them to connect and collaborate,” said Ross Mayfield, Product Lead, Zoom Apps & Integrations. 

“We’re excited about DocuSign eSignature for Zoom as it allows stakeholders to review agreements together in real time before signing, helping eliminate communication silos and accelerate the completion of agreements.”

The app is available to download from the Zoom marketplace now.

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Why a contact center could be key to your business success

With the pandemic forcing much of the world away from their offices and back home, the way we stay in contact with businesses has gone through a significant shift.

One perhaps unexpected beneficiary of these changes has been the much-maligned contact center. With shoppers unable to carry out returns or even ask a question as high street stores closed across the world, contact centers took on a whole new level of importance.

Amazon Web Services (AWS) has long been a strong supporter of the work done by contact centers, with the company’s Amazon Connect platform helping power such facilities for companies across the globe. 

Going remote

Although it was initially launched before the pandemic, Amazon Connect has really come into its own in the last two years, Pasquale DeMaio, General Manager of Amazon Connect, told us at the recent AWS re:Invent conference in Las Vegas. 

“Amazon Connect was built to allow for agents to be remote,” he said. “Connect was a little ahead of its time, [as] from day one we were designed to be fully cloud multi-tenant and also an enabled remote workforce.”

Following the initial spate of lockdown and shutdown orders across the globe, the company leapt into action to help its customers deal with the unprecedented change.

DeMaio says that 5,000 contact centers were set up using Amazon Connect in just March and April 2020, some in just a few hours.

“That was unheard of, to take a production workload in a single day,” he explained. “Historically you would have to hire very bespoke, professional services to build those types of things. And you would have to give a huge upfront commitments to it.”

“Instead, now you're in control and that brings that time down to weeks or months.” 

Amazon Web Services logo

(Image credit: Future / Mike Moore)

Amazon Connect saw a number of useful upgrades announced at AWS re:Invent 2021, perhaps the most intriguing being Amazon Lex Automated Chatbot Designer, a new capability that reduces bot design from weeks to hours, simplifying design with advanced natural language understanding.

DeMaio highlighted how using this new platform shows the importance of automation, as the tool can condense much of the contact center set-up experience, taking out time-consuming tasks and cutting out the most challenging issue for customers.

“This is giving you a massive jump,” he said, “you're getting up and running really fast and you can continue to innovate on it too because you're not stuck with just what you did. You keep learning and keep going and building these out and that innovation has been really compelling to folks who use Connect.”

Call center

(Image credit: Future)

So it seems that if you truly want your business to meet as many customers as possible, a contact center powered by Amazon Connect could be a vital tool.

DeMaio predicts that the increasing use of AI in the contact center industry is only set to grow, and that his platform can help spur on a revolution in customer relationships.

“The nature of customer service was already changing,” he noted. “The reality is people are just demanding better customer service – and this was certainly true during the pandemic – it changed their expectations about how the customer service would be delivered.”

“I think there is a revolution happening right now, with the AI and in the cloud-based technology that Connect offers,” added DeMaio. “This radically changes the way people can deliver the quality of customer service they had and it certainly made a practical point [to companies] that it might be the right time to make those investments.”

“They recognize that the power of a great outcome is really meaningful to people because sadly they've had other bad experiences in the past. A big part of what we're doing with Amazon Connect is taking these these capabilities, making it super simple to use, streamline the experience, and fitting it into exactly what they're doing.”

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