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You can now join a video call straight from Google Docs
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Joining a Meet video call is now easier than ever thanks to a new feature that will allow users to join directly from Google Docs, Sheets or Slides.

The Google Workspace update allows users to join a video conferencing call with just a click, meaning there's no need to scrabble around for a calendar invite or email.

Going forward, Google Docs users will see a new icon next to the “Share” button, allowing them to join a Meet video call directly from their document.

Google Docs video calls

The new taskbar will house a full list of all the video calls and meetings a users has scheduled, including dates and times, with the join button showing once a meeting is live.

As mentioned, it will be present not just in Google Docs, but also Sheets and Slides, giving users multiple ways to join.

Google Docs join a Meet call

(Image credit: Google Workspace)

Google says this new approach will also allow users to have the content they are working on open and within sight whilst on a call, rather than needing to juggle multiple apps or browser windows.

The tool was first announced last month, but is now rolling out to all Google Workspace customers, as well as legacy G Suite Basic and Business users now. It will be on by default, with users starting to see the changes immediately.

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“To help teams do their best work in the hybrid work world, as many of us begin a return to office, we continue to make enhancements to Google Meet to help ensure that video meetings are inclusive and collaborative no matter the location or device preference,” the entry in the Google Workspace update blog states.

 “We hope this feature makes it easier for everyone in the meeting to collaborate in real-time while having a conversation—all from the same tab.”

Google Meet is also set to soon receive a new picture-in-picture mode, which will allow Chrome users to bring up a floating meeting window that sits on top of other browser tabs.

TechRadar – All the latest technology news

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You might soon be able to sneak into a Microsoft Teams call silently
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Some Microsoft Teams users will soon be able to join calls without other attendees knowing as part of a system-wide security update.

The video conferencing platform is set to receive a new feature that allows select Teams users to access meetings in higher-level cloud tiers, such as those used by government agencies, without needing to go through repeated checks.

An entry on the official Microsoft 365 roadmap, entitled “anonymous meeting join across clouds”, notes how commercial Teams users will be able to smoothly enter meetings in a number of different workspaces and groups, all the way up to Department of Defense (DOD) level in the US.

Anonymous Microsoft Teams

Currently, anyone without a Microsoft Teams account is able to click on a Teams invite link to dial into a call and be shown as an anonymous participant, but this upgrade will now mean more high-level users will also now be able to utilize the function too. 

The roadmap entry goes on to describe how the feature will allow users to, “join meetings in other clouds anonymously from your Teams desktop app”, mentioning not just DOD meetings, but also Government Community Cloud (GCC) calls.

The change will allow Commercial Microsoft Teams users to join GCC and DoD meetings with just a normal meeting link, with the same being true the other way around. Following the update, meeting hosts will be able to control who can enter the actual meeting.

Microsoft says the feature is rolling out now, and it will be enabling the feature in three phases, with Commercial and GCC customers the first to be able to join meetings in “GCC-High” and DOD clouds. 

Next, GCC-High customers will be able to join Commercial, GCC and DOD meetings – and finally, DOD customers will be able to join Commercial, GCC, and GCC-High meetings.

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The news comes as Microsoft continue to improve and refine Teams as more and more workers return to the office or embrace hybrid working.

Recently, Microsoft revealed that users will soon be able to add apps built for Microsoft Teams across Office.com and the Office app for Windows, meaning there's now no need to switch between platforms in order to use specific apps.

The company is also working on a new feature that will let users run apps built for Microsoft Teams within its Outlook email service.

Microsoft Teams continues to go from strength to strength, with the latest figures from the company showing that the service now boasts over 270 million monthly active users.

TechRadar – All the latest technology news

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It’s now quicker than ever to start a Microsoft Teams call
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There could soon be no escape from a quick Microsoft Teams catch-up after the company released a new update that makes setting up a call easier than ever.

The video conferencing service will soon let users cast directly from their desktop to Microsoft Teams Rooms hardware, meaning there's no need for a formal meeting any more.

Instead, users can employ the new Teams casting feature to wirelessly connect to a Teams Room, no matter where in the world they are.

Microsoft Teams casting

In its entry in the Microsoft 365 roadmap, the company says it sees the upgrade as ideal for quick ad-hoc sessions that don't require setting up a formal meeting.

The feature will work across Windows and Mac versions of the Teams desktop client, with users able to broadcast their screen and cast content stored locally on their computer or accessible via Office 365.

The feature is still listed as “in development”, but Microsoft has listed a general availability date of March 2022, so you shouldn't have to wait too long. The tool will be made generally available to desktop users everywhere upon release.

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The news is the latest example of Microsoft Teams working in harmony with other services and products in a bid for improved efficiency.

Recently, Microsoft revealed that users will soon be able to add apps built for Microsoft Teams across Office.com and the Office app for Windows, meaning there's now no need to switch between platforms in order to use specific apps.

The company is also working on a new feature that will let users run apps built for Microsoft Teams within its Outlook email service.

The move should make online collaboration and communication a much more seamless and smoother experience, meaning users shouldn't need to constantly switch between Teams and Outlook to stay on top of their work.

Microsoft Teams continues to go from strength to strength, with the latest figures from the company showing that the service now boasts over 270 million monthly active users.

TechRadar – All the latest technology news

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Windows 11 could finally solve one of the most common video call problems
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Microsoft is looking to solve a major annoyance for video conferencing users with a new preview update for Windows 11.

The Windows 11 Insider Preview Build 22494, which was released to the Dev Channel in early November, is getting a new way to mute and unmute the microphone, straight from the taskbar. 

The feature will initally be limited to Microsoft Teams, the company's online collaboration app, but the company is expecting developers to pick it up and add the functionality to other applications, as well.

Microsoft Teams muting

“We are beginning to roll this experience out to a subset of Windows Insiders with Microsoft Teams for work or school installed and ramp it up over time,” Microsoft said in its announcement. “This means not everyone will see this right away with their Teams calls.”

As soon as a user enters a Teams call, Windows 11 will add a microphone icon to the bottom right part of the screen, next to the volume, battery and Wi-Fi icons. By simply tapping/clicking the icon, the user can quickly toggle between mute and unmute states. The capability only applies to the current call, the company added. 

Right now, the feature is limited to Microsoft Teams, but the company’s plan is to bring it to Chat from Microsoft Teams (Microsoft Teams for home) as well. It also said other communications applications can add this capability, meaning it’s up to individual companies or users to see if adding it makes sense.

“You can see your call audio status, what app is accessing your microphone, and quickly mute and unmute your call at any time,” Microsoft further explained.

There is also a keyboard shortcut to mute/unmute the microphone: Win + Alt + K. This, too, works only in Microsoft Teams, for the time being.

TechRadar – All the latest technology news

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