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Microsoft 365 is getting a load of features we already knew about – and a few we didn’t expect
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Microsoft has provided an update on a number of upcoming features for its suite of productivity and collaboration software, designed to help support the demands of hybrid working.

In conjunction with its latest Work Trend Index report, Microsoft has clarified the release windows for new facilities spanning Microsoft Teams, Outlook and other services, on which TechRadar Pro has previously reported.

However, the company also announced a handful of brand new features, including new meeting room hardware, tools to assist with virtual presentations and an addition to the newest Microsoft 365 service, Loop.

Microsoft 365 for hybrid working

Since the start of the pandemic, Microsoft has worked doggedly to turn collaboration and video conferencing platform Teams into a central hub for working, by rolling out a variety of feature updates and new integrations designed to create synergies between its apps. 

Now, with many businesses shifting towards a new working model as offices reopen, the company is making a series of tweaks that better align its software with the hybrid working era.

In December, we reported that Microsoft was developing a new feature for Outlook that would allow users to specify whether they will be attending a meeting in-person or online, called Outlook RSVP. Microsoft has now confirmed the feature will become available at some point in Q2, 2022.

Separately, TechRadar Pro reported on a new video call layout coming to Microsoft Teams, which is supposed to enable more equitable hybrid working meetings by bringing remote participants eye-to-eye with those in the office. The feature is now available in preview, with “enhancements” to arrive later in the year.

Microsoft

(Image credit: Microsoft)

What's new, Microsoft?

Microsoft also had a few surprises in store, however, the most notable of which is perhaps a pair of updates designed to improve the online presentation experience.

In the coming months, Microsoft will integrate recording studio and cameo, two PowerPoint features that allow users to record and add a video feed to their presentations, respectively. And second, the company unveiled a feature called Language Interpretation for Microsoft Teams, which lets human interpreters dial into a presentation to provide live translation for international attendees.

The company also took the opportunity to announce a new AI-powered business webcam for the Surface Hub 2, which offers intelligent framing and image optimization, and two touch-enabled displays from Neat and Yealink. Microsoft says the third-party devices are undergoing certification for Microsoft Teams Room and should be available to purchase in Q2.

Microsoft webcam

The new AI-powered webcam for the Surface Hub 2. (Image credit: Microsoft)
Read more

> One of the most annoying Microsoft 365 flaws could finally be fixed

> Why Slack isn't afraid of Microsoft Teams or any other rival

> Microsoft 365 will tell your boss if you send inappropriate messages

Finally, Microsoft revealed plans to integrate portable Loop components into Outlook, which will supposedly help employees “brainstorm and complete action items” without having to switch apps. The functionality is already available with Teams, and members of the Office early access program can now sample Loop components in the Outlook email client too.

“Whether it’s creating more engaging meeting experiences, enabling collaboration with external partners, or giving you the flexibility to work where, when and how you want, these new features address the new expectations people have for the workplace,” wrote Nicole Kerskowitz, VP Microsoft Teams.

“While so much has changed about work, one thing remains constant: people are at the center. With technologies like Microsoft Teams supporting people, we can make hybrid work really work by bringing everyone – and everything – together.”

TechRadar – All the latest technology news

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You might soon be able to sneak into a Microsoft Teams call silently
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Some Microsoft Teams users will soon be able to join calls without other attendees knowing as part of a system-wide security update.

The video conferencing platform is set to receive a new feature that allows select Teams users to access meetings in higher-level cloud tiers, such as those used by government agencies, without needing to go through repeated checks.

An entry on the official Microsoft 365 roadmap, entitled “anonymous meeting join across clouds”, notes how commercial Teams users will be able to smoothly enter meetings in a number of different workspaces and groups, all the way up to Department of Defense (DOD) level in the US.

Anonymous Microsoft Teams

Currently, anyone without a Microsoft Teams account is able to click on a Teams invite link to dial into a call and be shown as an anonymous participant, but this upgrade will now mean more high-level users will also now be able to utilize the function too. 

The roadmap entry goes on to describe how the feature will allow users to, “join meetings in other clouds anonymously from your Teams desktop app”, mentioning not just DOD meetings, but also Government Community Cloud (GCC) calls.

The change will allow Commercial Microsoft Teams users to join GCC and DoD meetings with just a normal meeting link, with the same being true the other way around. Following the update, meeting hosts will be able to control who can enter the actual meeting.

Microsoft says the feature is rolling out now, and it will be enabling the feature in three phases, with Commercial and GCC customers the first to be able to join meetings in “GCC-High” and DOD clouds. 

Next, GCC-High customers will be able to join Commercial, GCC and DOD meetings – and finally, DOD customers will be able to join Commercial, GCC, and GCC-High meetings.

Read more

> It's now quicker than ever to start a Microsoft Teams call

> Office and Microsoft Teams are getting even closer

> New Microsoft Teams apps eliminate an obvious advantage for Zoom

The news comes as Microsoft continue to improve and refine Teams as more and more workers return to the office or embrace hybrid working.

Recently, Microsoft revealed that users will soon be able to add apps built for Microsoft Teams across Office.com and the Office app for Windows, meaning there's now no need to switch between platforms in order to use specific apps.

The company is also working on a new feature that will let users run apps built for Microsoft Teams within its Outlook email service.

Microsoft Teams continues to go from strength to strength, with the latest figures from the company showing that the service now boasts over 270 million monthly active users.

TechRadar – All the latest technology news

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Google Docs can now help write your Gmail messages for you
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Google has added a new feature to its word processing software, Docs, that it hopes will make collaborating on important business emails easier than ever.

The office software will now offer a new email template that allows users to draft messages in Google Docs but also see how they would be portrayed as a Gmail email before sending.

Typing @email in the web version of Google Docs will now launch the new template, complete with subject lines, sender and cc fields, and body text box.

Google Docs and Gmail

Once launched, you can tag other Google Workspace users through their email addresses or user names, giving them the chance to review your work and collaborate on the message.

When finished, just click on the email button next to your draft message to see the text transformed into a Gmail compose window, where all the fields will be automatically populated based on your draft text.

Google Docs and Gmail email draft

(Image credit: Google)

The company said in its blog post that the feature has already begun rolling out to Google Docs web users, with the process due to be completed over the next few weeks.

The integration will be enabled by default, and is available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers.

Read more

> This Google Calendar update gives your co-workers nowhere to hide

> Google Sheets are about to become even more chaotic and unwieldy

> There's an all-new free version of Google Workspace for work

The feature looks to be part of Google's ongoing campaign to make online collaboration a smoother experience as more and more employees embrace hybrid working.

The company revealed its smart canvas initiative in 2021, helping tie together its range of workplace apps such as Gmail, Docs, Sheets and Slides.

Since then, it has also introduced automatically generated summaries in Google Docs, which provide a brief overview of the main points in a document. 

Google has also launched “smart chips“, where users can use @-mentions to tag for peoples, files and meetings, along with inserting additional items such as images, tables and templates.

This was expanded recently after the company launched additional smart chips or clickable objects that pull relevant information directly into the collaboration canvas. For instance, the new maps smart chip allows you to easily preview a Google Maps link directly in Docs.

TechRadar – All the latest technology news

Read More

Google Docs can now help write your Gmail messages for you
  • No Comments

Google has added a new feature to its word processing software, Docs, that it hopes will make collaborating on important business emails easier than ever.

The office software will now offer a new email template that allows users to draft messages in Google Docs but also see how they would be portrayed as a Gmail email before sending.

Typing @email in the web version of Google Docs will now launch the new template, complete with subject lines, sender and cc fields, and body text box.

Google Docs and Gmail

Once launched, you can tag other Google Workspace users through their email addresses or user names, giving them the chance to review your work and collaborate on the message.

When finished, just click on the email button next to your draft message to see the text transformed into a Gmail compose window, where all the fields will be automatically populated based on your draft text.

Google Docs and Gmail email draft

(Image credit: Google)

The company said in its blog post that the feature has already begun rolling out to Google Docs web users, with the process due to be completed over the next few weeks.

The integration will be enabled by default, and is available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers.

Read more

> This Google Calendar update gives your co-workers nowhere to hide

> Google Sheets are about to become even more chaotic and unwieldy

> There's an all-new free version of Google Workspace for work

The feature looks to be part of Google's ongoing campaign to make online collaboration a smoother experience as more and more employees embrace hybrid working.

The company revealed its smart canvas initiative in 2021, helping tie together its range of workplace apps such as Gmail, Docs, Sheets and Slides.

Since then, it has also introduced automatically generated summaries in Google Docs, which provide a brief overview of the main points in a document. 

Google has also launched “smart chips“, where users can use @-mentions to tag for peoples, files and meetings, along with inserting additional items such as images, tables and templates.

This was expanded recently after the company launched additional smart chips or clickable objects that pull relevant information directly into the collaboration canvas. For instance, the new maps smart chip allows you to easily preview a Google Maps link directly in Docs.

TechRadar – All the latest technology news

Read More

Sidecar can still be used in iPadOS 15.4 with Universal Control – but what is it?
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With Universal Control releasing with macOS 12.3 and iPadOS 15.4 as a beta, some have been wondering if it's replaced a similar feature that's been available since 2019.

Sidecar was released with macOS Catalina in 2019, which allows users with a Mac to use an iPad as a second screen. You couldn't interact with the tablet in iPadOS. This feature would only display whatever you chose from the Mac.

But it's not had its time to shine in three years, with many wondering what the feature does, and how it works. Universal Control has only confused this further, with some wondering if it replaced Sidecar.

During my time using an iPad in 2021, I was able to get Sidecar working with my old MacBook Air (2013), so I wanted to finally straighten out the differences between Universal Control and Sidecar, and how both can be used for certain situations.

What's the difference?

The best way to think of these features is to see Sidecar as a way of only displaying content, while Universal Control is a way to manage content between devices.

You can use your trackpad and keyboard to manage content between your Mac and iPad in Universal Control. But in Sidecar, you're essentially using macOS on both devices, so your Mac thinks it's connected to a second display only. There's no iPadOS when you're using Sidecar.

You're using a keyboard and mouse within this feature, similar to using three external displays in Windows 11 for example – same OS, but an extension of the display. That's what Sidecar's function is for your Mac.

Universal Control on a MacBook Pro

(Image credit: TechRadar)

In an Apple Support document, it details the requirements to use the feature and it explicitly states that you can use AirPlay for Sidecar to work wirelessly or a lightning or USB-C cable to connect your Mac and iPad to also enable Sidecar.

But in Universal Control, you only have to make sure that your Mac and iPad are on the same Wi-Fi network and the same iCloud account. As long as they're both in close proximity to one another, you can use your trackpad or mouse to switch over to the iPad, with no effort necessary to enable the feature.

Sidecar is still a useful feature in 2022, especially if you have an old iPad somewhere. Using a Mac with an external display can be a great help if you're doing work, watching a movie, or playing a game.

Even though Apple hasn't showcased Sidecar much since 2019, it's nice to know it and Universal Control can stand aside one another and can fit certain situations when needed, wherever you may be.

TechRadar – All the latest technology news

Read More

Sidecar can still be used in iPadOS 15.4 with Universal Control – but what is it?
  • No Comments

With Universal Control releasing with macOS 12.3 and iPadOS 15.4 as a beta, some have been wondering if it's replaced a similar feature that's been available since 2019.

Sidecar was released with macOS Catalina in 2019, which allows users with a Mac to use an iPad as a second screen. You couldn't interact with the tablet in iPadOS. This feature would only display whatever you chose from the Mac.

But it's not had its time to shine in three years, with many wondering what the feature does, and how it works. Universal Control has only confused this further, with some wondering if it replaced Sidecar.

During my time using an iPad in 2021, I was able to get Sidecar working with my old MacBook Air (2013), so I wanted to finally straighten out the differences between Universal Control and Sidecar, and how both can be used for certain situations.

What's the difference?

The best way to think of these features is to see Sidecar as a way of only displaying content, while Universal Control is a way to manage content between devices.

You can use your trackpad and keyboard to manage content between your Mac and iPad in Universal Control. But in Sidecar, you're essentially using macOS on both devices, so your Mac thinks it's connected to a second display only. There's no iPadOS when you're using Sidecar.

You're using a keyboard and mouse within this feature, similar to using three external displays in Windows 11 for example – same OS, but an extension of the display. That's what Sidecar's function is for your Mac.

Universal Control on a MacBook Pro

(Image credit: TechRadar)

In an Apple Support document, it details the requirements to use the feature and it explicitly states that you can use AirPlay for Sidecar to work wirelessly or a lightning or USB-C cable to connect your Mac and iPad to also enable Sidecar.

But in Universal Control, you only have to make sure that your Mac and iPad are on the same Wi-Fi network and the same iCloud account. As long as they're both in close proximity to one another, you can use your trackpad or mouse to switch over to the iPad, with no effort necessary to enable the feature.

Sidecar is still a useful feature in 2022, especially if you have an old iPad somewhere. Using a Mac with an external display can be a great help if you're doing work, watching a movie, or playing a game.

Even though Apple hasn't showcased Sidecar much since 2019, it's nice to know it and Universal Control can stand aside one another and can fit certain situations when needed, wherever you may be.

TechRadar – All the latest technology news

Read More

Microsoft reckons businesses are making a few fatal hybrid working mistakes
  • No Comments

Microsoft has published the results of its latest Work Trend Index survey, highlighting the various challenges businesses encounter as they transition to new working models.

Based on a survey of 31,000 workers across the globe, and trillions of signals drawn down from Microsoft 365 and LinkedIn, the report identifies a series of trends brought about by the shift towards hybrid working.

The broad conclusion is that the calculations have changed for workers when it comes to selecting an employer, and businesses must react accordingly with new policies that support the demand for greater flexibility and autonomy.

Times are changing

Microsoft says one of the greatest mistakes businesses are making is to attempt to revert to old methodologies as society begins to return to normality in many corners of the globe.

Specifically, the company cited the push to bring employees back to the office full-time, driven by fears shared by more than half (54%) of senior executives about the ability for workers to remain productive at home.

At least half of companies plan to mandate a full-time return to the office within the next twelve months, data collected by Microsoft suggests, but a similar proportion of workers (52%) said they would prefer a hybrid or fully remote model.

Instead of tying all employees to a specific style of working, companies should be attempting to balance the preferences of everyone, Microsoft says. It should be the responsibility of the business to make the office worth the commute.

“There's no erasing the lived experience and lasting impact of the past two years,” said Jared Spataro, CVP Modern Work at Microsoft. “Empowering managers to adapt to new employee expectations helps set businesses up for long term success.”

Read more

> Microsoft makes phone calls Ukraine free on Skype

> New Microsoft Teams apps eliminate an obvious advantage for Zoom

> The Microsoft Office app has a fresh new look

Another area of concern identified by Microsoft is the negative effects on work-life balance created by the shift away from the traditional nine-to-five and towards a more flexible system, and the knock-on effects on the relationship between team members.

Since the start of the pandemic, there has been a 28% increase in the amount of work taking place outside of typical working hours and a 14% increase over the weekend. Although Microsoft says it is encouraging to see people making use of new freedoms afforded by flexible working, the company took the opportunity to remind businesses that flexibility is not a by-word for “always-on”.

Microsoft also noted that, while the majority (58%) of hybrid workers say they have maintained bonds with their co-workers, just half of remote employees claim to have a “thriving” relationship with their direct team. To address these kinds of issues, the firm suggests companies should take a deliberate approach to ensuring remote and newly-onboarded employees are supported sufficiently and are offered ample opportunity to get to know their colleagues. 

“The shift to a hybrid workplace doesn’t start with new technology or corporate policies. It begins with culture – one that embraces a growth mindset, a willingness to reimagine nearly every aspect of the way work gets done,” concluded Jared Spataro, CVP Modern Work at Microsoft.

“Every employee will need to develop new skills to adapt to this new way of working, and with the right support and tools, hybrid working can unlock potential for a workplace that works for everyone.”

TechRadar – All the latest technology news

Read More

Microsoft reckons businesses are making a few fatal hybrid working mistakes
  • No Comments

Microsoft has published the results of its latest Work Trend Index survey, highlighting the various challenges businesses encounter as they transition to new working models.

Based on a survey of 31,000 workers across the globe, and trillions of signals drawn down from Microsoft 365 and LinkedIn, the report identifies a series of trends brought about by the shift towards hybrid working.

The broad conclusion is that the calculations have changed for workers when it comes to selecting an employer, and businesses must react accordingly with new policies that support the demand for greater flexibility and autonomy.

Times are changing

Microsoft says one of the greatest mistakes businesses are making is to attempt to revert to old methodologies as society begins to return to normality in many corners of the globe.

Specifically, the company cited the push to bring employees back to the office full-time, driven by fears shared by more than half (54%) of senior executives about the ability for workers to remain productive at home.

At least half of companies plan to mandate a full-time return to the office within the next twelve months, data collected by Microsoft suggests, but a similar proportion of workers (52%) said they would prefer a hybrid or fully remote model.

Instead of tying all employees to a specific style of working, companies should be attempting to balance the preferences of everyone, Microsoft says. It should be the responsibility of the business to make the office worth the commute.

“There's no erasing the lived experience and lasting impact of the past two years,” said Jared Spataro, CVP Modern Work at Microsoft. “Empowering managers to adapt to new employee expectations helps set businesses up for long term success.”

Read more

> Microsoft makes phone calls Ukraine free on Skype

> New Microsoft Teams apps eliminate an obvious advantage for Zoom

> The Microsoft Office app has a fresh new look

Another area of concern identified by Microsoft is the negative effects on work-life balance created by the shift away from the traditional nine-to-five and towards a more flexible system, and the knock-on effects on the relationship between team members.

Since the start of the pandemic, there has been a 28% increase in the amount of work taking place outside of typical working hours and a 14% increase over the weekend. Although Microsoft says it is encouraging to see people making use of new freedoms afforded by flexible working, the company took the opportunity to remind businesses that flexibility is not a by-word for “always-on”.

Microsoft also noted that, while the majority (58%) of hybrid workers say they have maintained bonds with their co-workers, just half of remote employees claim to have a “thriving” relationship with their direct team. To address these kinds of issues, the firm suggests companies should take a deliberate approach to ensuring remote and newly-onboarded employees are supported sufficiently and are offered ample opportunity to get to know their colleagues. 

“The shift to a hybrid workplace doesn’t start with new technology or corporate policies. It begins with culture – one that embraces a growth mindset, a willingness to reimagine nearly every aspect of the way work gets done,” concluded Jared Spataro, CVP Modern Work at Microsoft.

“Every employee will need to develop new skills to adapt to this new way of working, and with the right support and tools, hybrid working can unlock potential for a workplace that works for everyone.”

TechRadar – All the latest technology news

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Google thinks it has a better way to sell you a website
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Google has announced that its domain registrar service has finally exited beta and is available as a fully-developed product.

First launched in 2015, Google Domains was initially only available in the US, but with the move out of beta it will now be active in 26 countries – and the company says it already has “millions of active registrations.”

“We know how valuable domain names are to customers, and we take seriously the responsibility to provide a service that’s often at the very heart of a business, brand or passion,” said Google in a blog post. 

Google Domains 

Google will offer its domain hosting service from $ 12 a year, with private registration, two-step verification and one-click DNSSEC for security.

The platform has over 300 domain endings available for people and businesses to build a website with Google Sites or its website builder partners such as Wix, Shopify, Squarespace, Weebly and Bluehost.

READ MORE

 > Official Google domain name snapped up for just a few dollars

> The seven deadly sins of domain registrations

> Google Sites will now let you design your own custom themes 

The tech giant is offering new and returning customers 20% off any single domain registration or transfer to Google Domains, until April 15.

Although Google Domains helps users register a domain name, it's worth noting that it doesn’t offer any type of hosting, unlike other popular domain registrars.

Google Domains will be available in Australia, Belgium, Brazil, Canada, France, Germany, India, Indonesia, Italy, Japan, Malaysia, Mexico, Netherlands, New Zealand, Philippines, Poland, Singapore, South Africa, Spain, Sweden, Switzerland, Thailand, Turkey, United Kingdom, United States and Vietnam.

Via Slashgear

TechRadar – All the latest technology news

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iOS 15.4 update saves you going to an Apple Store to restore your Watch
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With the release of iOS 15.4 and watchOS 8.5, Apple has finally made it easier to restore your Apple Watch without having to take it to an Apple Store for a Genius appointment.

Since its first release back in 2015, if you had an issue with your Watch where a factory reset wouldn't solve the issue, there was no direct port to plug in a lightning cable to restore from iTunes – similar to what you would do with an iPhone, iPad or iPod touch.

A trip to an Apple Store close by to book a Genius appointment would be the only option, where their tech support would be able to forcibly restore your Watch through a secret data port.

But with iOS 15.4 and watchOS 8.5, this can be done anywhere, saving you a long trip and a headache.

Analysis: A long time coming

The ability to restore your own iPhone has been the standard since the first iPhone in 2007.

But while the Apple Watch has always had a secret data port that's at the bottom of the smartwatch, it's a port that's never been intended for consumer use, only by Apple. You would go to an Apple Store, see its tech support, or Genius as they're called, and they would be able to use this port to reset your Watch.

However there are situations where an Apple Store could be hundreds of miles away, and you've got a paperweight on your wrist. This is why it's a relief to have this feature in iOS 15.4 and watchOS 8.5.

Apple Watch in recovery mode

(Image credit: Apple)

All you need to do is place the Watch on a charger, press the side button twice, and a pop-up should appear on your iPhone, explaining that it's discovered an Apple Watch that needs to be restored.

After a half hour, the Watch will appear as though it's being used for the first time, and you can start to pair it to your iPhone again.

This is going to be a great help for many, and will reduce the stress at least in trying to find time to go to an Apple Store to do this.

TechRadar – All the latest technology news

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